Department
Real Estate and Asset Management
Requested Action
title
Request approval of the lowest responsible bidders- Department of Real Estate and Asset Management, Bid# 26ITB1618833C-JNJ, Glass & Plexiglass in the total amount of $105,000.00 with (A) BB&D Services, LLC (Lithia Springs, GA) in the amount of $40,000.00; (B) Levonne Industries, LLC (Atlanta, GA) in the amount of $35,000.00 and (C) P & E Mirror and Glass, LLC (Atlanta, GA) in the amount of $30,000.00, to provide glass and Plexiglas repair and replacement on an “as needed” basis for Fulton County. Effective dates: January 1, 2027, through December 31, 2027, with two renewal options.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
|
All Districts |
|
|
District 1 |
|
|
District 2 |
|
|
District 3 |
|
|
District 4 |
|
|
District 5 |
|
|
District 6 |
|
Is this a purchasing item?
Yes
Summary & Background: These are time and material contracts that furnish repair, installation and/or replacement of glass and/or Plexiglas at various locations on an “as needed” basis. The detailed scope of work will vary by individual project as assigned over the term of the contract. The scope of work includes the removal and replacement of existing damaged glass for items such as, but not limited to, plate glass, table-top glass, storefront glass, passageway door glass, shower door glass, mirrors, glass supplies and materials. Glass products exclude automobiles and truck window glass.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Procedure for Basis of Award:
The recommendation for the award was based on the lowest responsive and responsible bidder price per line item and by calculating the normal hourly rate and by the estimated hours to determine labor cost.
The requested spending authority is sufficient to cover the cost for labor, materials, and pending repairs and replacement of glass windows and Plexiglas projects which come out warranty due to increase of climate related damages for FY2027.
Project Implications: These contracts require specialty tools, equipment, training, and skills. Glass and Plexiglas repair and replacement will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, DREAM cannot provide glass and Plexiglas repair and replacement for Countywide facilities.
Contract Modification This is a new procurement.
Contract & Compliance Information
Contract Value: $105,000.00
(A)
Contract Value: $40,000.00
Prime Vendor: BB&D Services, LLC
Prime Status: Small Business Enterprise (SBE)
Location: Lithia Springs, GA
County: Cobb County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $40,000.00 or 100.00%
(B)
Contract Value: $35,000.00
Prime Vendor: Levonne Industries, LLC
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $7,000.00 or 20.00%
Subcontractor: MG Glass
Prime Status: Hispanic Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $28,000.00 or 80.00%
Total Contract Value: $35,000.00 or 100.00%
Total Certified Value: $35,000.00 or 100.00%
(C)
Contract Value: $30,000.00
Prime Vendor: P & E Mirror and Glass, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $30,000.00 or 100.00%
Total Contract Value: $30,000.00 or 100.00%
Total Certified Value: $30,000.00 or 100.00%
Grand Contract Value: $105,000.00 or 100.00%
Grand Certified Value: $105,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluations
Exhibit 3: Department Recommendation Memo
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$105,000.00 |
|
TOTAL: |
$105,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $55,000“Subject to availability of funding adopted for 2027 by BOC
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $50,000“Subject to availability of funding adopted for 2027 by BOC
|
Key Contract Terms |
|
Start Date: 1/1/2027 |
End Date: 12/31/2027 |
|
Cost Adjustment: NA |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again? 70
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2026 |
6/4/2026 |