Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Information Technology (FCIT), Bid# 20ITB042220B-FB, Countywide Structured Cabling and Physical Security in the amount of $3,520,000.00 with GC&E Systems Group, Inc. (Norcross, GA) to provide countywide structured cabling services. This action exercises the second of three renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: FCIT recommends approval to renew the existing contract to provide countywide structured cabling services. Countywide structured cabling services will consist of installing and maintaining of Main Distribution Frames (MDF's), Intermediate Distribution Frames (IDF'S), voice/ data cabling comprised of copper and fiber to all County building locations. This contract renewal will ensure that materials, equipment and services required for cabling services for the County's Library Capital Improvement Program, Network Refresh to support wireless devices, the Physical Security of county facilities. This request is for spending authority for FY2022 for all agencies.
Community Impact: The approval of this item will allow community projects such as the renovation of County libraries to continue as scheduled.
Department Recommendation: The Department of Information Technology recommends approval to renew contract.
Project Implications: The County will not be able to continue with projects in the building and Infrastructure improvement plan without a valid cabling contract.
Community Issues/Concerns: There are no any community issues/concerns.
Department Issues/Concerns: The Countywide cabling contract is essential to FCIT to ensure consistency, standardization, and quality of cabling throughout facilities all over the County.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0431 |
6/17/20 |
$1,615,000.00 |
|
1st Renewal |
20-0847 |
11/18/20 |
$2.319,000.00 |
|
2nd Renewal |
|
|
$3,520,000.00 |
|
Total Revised Amount |
|
|
$7,454,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,520,000.00
Prime Vendor: GC & E Systems Group, Inc.
Prime Status: Native American Male Business Enterprise- Non Certified
Location: Norcross, GA
County: Gwinnett County
Prime Value: $ 3,520,000.00 or 100.00%
Total Contract Value: $ 3,520,000.00 or 100.00%
Total M/FBE Value: $ 3,520,000.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: FY 2022 Potential Project List
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Contract Renewal Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Glenn Melendez, CIO, Information Technology, 404-612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,615,000.00 |
|
Previous Adjustments: |
$2.319,000.00 |
|
This Request: |
$3,520,000.00 |
|
TOTAL: |
$7,454,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
Funding lines to be provided by agencies requesting services (pending 2022 Budget Approval).
|
Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: $3,520,000.00 |
Renewal/Extension Terms: 2 of 3 |
Overall Contractor Performance Rating: 3.6
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
7/1/2021 |
9/30/2021 |