Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail, in an amount not to exceed $1,020,923.21 with Johnson Controls, Inc. (Atlanta, GA), to cover year-end maintenance costs associated with the maintenance operation and the Jail Blitz project at the Fulton County Jail, located at 901 Rice Street, Atlanta, GA 30318, for the remainder of FY2025. Effective upon BOC approval.
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This request for increase in spending authority is needed to cover accrued costs associated with the Jail Blitz project and ongoing maintenance repairs necessitated by inmate vandalism. Per the terms and conditions of the current jail maintenance contract, these costs are fully billable to the County. The Jail Blitz program addresses all repairs needed to ensure that all systems and structures in the jails’ housing areas are fully functional and don’t present threats to life-safety and/or security.
Scope of Work: This contract provides preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County Jail Complex.
Specific maintenance services include, but not limited to:
Facility management; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural and LP gas distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment.
Community Impact: This effort is necessary to prevent legal actions, unwarranted publicity resulting from the County not being in position to ensure continuous preventive/corrective maintenance services.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval
Project Implications: The intent of this contract is to ensure the safety and security of County staff, visitors, and inmates.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this increase spending authority is not approved, the County does not have the resources to pay accrued expenses related to inmate vandalism and risks the jail maintenance provider not being able to continue providing maintenance services to Fulton County. Fulton County does not have the internal resources to provide comprehensive and timely maintenance services to the jail.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0406 |
6/2/21 |
$2,175,459.00 |
|
1st Renewal |
21-0951 |
12/1/22 |
$5,192,445.00 |
|
Amendment No. 1 |
22-0987 |
12/21/22 |
$0.00 |
|
2nd Renewal |
22-0977 |
12/21/22 |
$5,531,120.00 |
|
Increase Spending Authority No. 1 |
23-0631 |
9/20/23 |
$1,230,530.00 |
|
60-Day Extension |
102-364 |
1/1/24 |
$860,000.00 |
|
3rd Renewal |
24-0091 |
2/6/24 |
$5,383,820.00 |
|
Increase Spending Authority No. 2 |
24-0898 |
12/18/24 |
$2,156,400.00 |
|
30-Day Extension |
102-364 |
1/1/25 |
$684,717.24 |
|
Extension No. 3 |
25-0104 |
2/5/25 |
$2,815,000.00 |
|
Emergency Change Order No. 1 |
102-420(g)(2) |
5/1/25 |
$1,436,867.78 |
|
Emergency Change Order No. 2 |
102-420(g)(2) |
8/8/25 |
$2,278,095.86 |
|
Extension No. 4 |
25-0614 |
8/20/25 |
$3,558,014.10 |
|
Increase Spending Authority No. 3 |
|
|
$1,020,923.21 |
|
Total Revised Amount |
|
|
$34,323,392.19 |
Contract & Compliance Information
Contract Value: $1,020,923.21
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $1,020,923.21 or 100.00%
Total Contract Value: $1,020,923.21 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 10 to Form of Contract
Exhibit 2: Performance Evaluation Report
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,175,459.00 |
|
Previous Adjustments: |
$31,127,010.98 |
|
This Request: |
$1,020,923.21 |
|
TOTAL: |
$34,323,392.19 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Department of Real Estate and Asset, Building Maintenance
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 76
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/30/2025 |
8/29/2025 |