Department
Public Works
Requested Action
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Request approval of the lowest responsible bidder - Public Works, 24ITB092324K-CRB, Tree Trimming in an amount not to exceed $130,604.00 with Good Choice X-pert Tree Services, LLC (Stockbridge, GA), to provide tree trimming and vegetation clearing services at the specified water distributions facilities. Effective from issuance of the Notice To Proceed (NTP) for 120 calendar days for final completion of the work. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Public Works Department recommends approval of this item. EPD conducted an inspection of the water distribution facilities in North Fulton and determined that some of the sites were not in compliance with current Safe Drinking Water Act requirements. Specifically, the fence line surrounding the water storage tanks & pump stations at Freemanville Road, Hackett Road, Jones Bridge Road, and other locations needs to be cleared of vegetation and overgrowth that might compromise the Department’s ability to prevent unauthorized entry, sabotage, and vandalism.
Scope of Work: Good Choice X-pert Tree Services, LLC will be responsible for clearing all tree limbs/branches that overhang the exterior fence line within 25’ of the ground. The contractor will also be responsible for trimming or removing all unwanted vegetation from the sites, including areas that may be located within detention ponds, and for mowing the grasses areas at each location. All trees larger than 3 inches in diameter will remain unless the tree is located within a detention pond. The work will be a one-time project and not annual maintenance. The department has identified the following facility sites for these activities:
Jones Bridge Elevated Tanks Alpharetta/Preston Ridge Ground Storage Tanks Hackett Road Elevated Tanks Woodstock Road Pump Station Henderson Road Pump Station Providence Road Pump Station
Prichard Mountain Elevated Tank/Freemanville Road Ground Storage location
Jones Bridge Road Elevated Tanks
Alpharetta / Preston Ridge Ground Tanks
Mansell Road Pump Station
Hembree Road Elevated Tanks
Hacket Road Elevated Tanks
Woodstock Road Pump Station
Bethany Bend Elevated Tanks
Providence Road Pump Station
Henderson Road Pump Station
Freemanville Road Ground Tank / Prichard Mountain Elevated Tank
Community Impact: There is no immediate impact to the community expected.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: This award will allow the Public Works Department to address concerns resulting from the Environmental Protection Department’s inspection in the most expedient manner.
Community Issues/Concerns: No immediate community issues/concerns have been noted.
Department Issues/Concerns: Without approval of this item the Public Works Department risks being out of compliance with the requirements of the Environmental Protection Department.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $130,604.00
Prime Vendor: Good Choice X-pert Tree Services, LLOC
Prime Status: African American Male Business Enterprise
Location: Stockbridge, GA
County: Henry County
Prime Value: $130,604.00 or 100.00%
Total Contract Value: $130,604.00 or 100.00%
Total Certified Value: $130,604.00 or 100.00%
Exhibits Attached
Exhibit 1: EPD Sanitary Survey
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Department Memorandum
Contact Information (Type Name, Title, Agency and Phone)
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David E. Clark, Director, Public Works 404-612-2804
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$130,604.00 |
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TOTAL: |
$130,604.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W054, Water & Sewer R & E, ACCG Northpoint, Water Tank Painting, $130,6004
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Key Contract Terms |
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Start Date: Issuance of NTP |
End Date: 120 calendar days final completion |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options |
Overall Contractor Performance Rating: New Vendor
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