Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 23ITB08232023A-JWT, Emergency Sewage Cleanup Services in the amount of $101,349.40 with Above All Cleaning & Restoration, LLC (Tucker, GA), to provide emergency sewage cleanup services. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (HELD 12/6/23) (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract provides emergency cleaning, removal of sewage-contaminated household items, and disinfection of a contaminated area within private property. Fulton County provides this service in both the North and South Fulton County service areas when a public sewer system malfunctions and causes an overflow onto private property.
A single bid analysis was conducted and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Community Impact: If this contract is not approved, emergency sewage cleanup services would not be readily available to mitigate sewage-contaminated residences affected by sewer system malfunctioning. The ability to rapidly respond to customers in crisis situations such as this is critical to maintaining required customer service levels.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: There are no project implications regarding this contract.
Community Issues/Concerns: Affected customers have expressed concerns when impacted by a sewer backup and expect speedy restoration to original conditions.
Department Issues/Concerns: No additional issues or concerns.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $101,349.40
Prime Vendor: Above All Cleaning & Restoration, LLC
Prime Status: Non-Minority
Location: Tucker, GA
County: DeKalb County
Prime Value: $81,079.52 or 80.00%
Subcontractor: Nottage, LLC
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $20,269.88 or 20.00%
Total Contract Value: $101,349.40 or 100.00%
Total Certified Value: $20,269.88 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation of Award
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6713
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$101,349.40 |
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TOTAL: |
$101,349.40 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,674.70
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue Fund, Public Works, Professional Services - $50,674.70
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: New Vendor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |