Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 20ITB126371C-CG, Towing and Wrecker Services for County Fleet in the amount of $40,000.00 with S&W Services of Atlanta Inc. (Atlanta, GA), to provide towing and wrecker services for County fleet vehicles. Effective upon execution of contract through December 31, 2021, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This contract will provide towing services, tire changing, lock out assistance and battery charging/starting services for the County’s fleet 24 hours a day, 7 days per week.
The category of vehicle are as follows;
• Light-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 14,000 pounds or less.
• Medium-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 10,001 to 25,999 pounds or less.
• Heavy-duty tow truck with the capacity to tow a vehicle with a combined gross vehicle weight of 26,000 pounds or heavier.
Community Impact: None that the Department is aware.
Department Recommendation:
The Department of Real Estate and Asset Management recommends approval of lowest bidder to provide towing and wrecker services for Fulton County fleet vehicles for FY2021. The recommendation for the award was based on bidder’s prices for GVW (Gross Vehicle Weight) for less (<) than and greater (>) than 14,000 per vehicle in separate columns to include: unit costs for Mondays thru Friday and Weekends, rate per hour, tire change and unlock doors; and combined sub-total costs from each column to determine the lowest responsible bidder to provide towing and wrecker services for Fulton County fleet vehicles. The Department received and evaluated one (1) bid response to the solicitation. After careful evaluation and considering reference letters of excellent services: therefore, we recommend S&W Services of Atlanta Inc. for submitting the only responsive and responsible bid to provide towing and wrecker services for Fulton County. Expenditure History: * FY2015: The County spent $4,000.00
Project Implications: This contract requires specialty tools, equipment, training and skills. Towing and wrecker services for County fleet will not be performed in a timely or cost-effective manner if this contract is not approved.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this recommendation award is not approved, the department will have to use retail services, and the prices are higher.
Contract MODIFICATION: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $40,000.00
Prime Vendor: S & W Services of Atlanta, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Department Recommendation Letter
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$40,000.00 |
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TOTAL: |
$40,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1710: Internal Services, Real Estate and Asset Management, Garage - $40,000.00
Funding Line 2:
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Key Contract Terms |
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Start Date: Effective upon execution of contract |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/1/2021 |
12/31/2021 |