Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Emergency Management, RFP#19RFP0992019K-JAJ, Animal Services Facility Feasibility Study in the amount of $32,000.00 with PGAL, Inc. (Atlanta, GA), to amend the existing contract for a required GDOT Traffic Study of the Fulton Industrial Boulevard and the Project’s LEED Registration Fee in support of the County’s application for a Special Encroachment/ Driveway and Traffic Signal Permits to a second entrance to the new Animal Services Facility. The amendment will be effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Traffic Study is required by GDOT to support the County’s application for a Special Encroachment/ Driveway Permit and Traffic Signal Permit Revision of the second entrance to the new Animal Services Facility off Fulton Industrial Boulevard. The second entrance and the signalized intersection site programming was not included in PGAL’s original Design Scope of Work.
Scope of Work: The Design Architect Firm for the Animal Services Facility, PGAL, has requested additional services to be added to the existing contract for a required GDOT Traffic Study of the Fulton Industrial Boulevard and to include a Project LEED registration fee.
The Traffic Study is required by GDOT to support the County’s application for a Special Encroachment/ Driveway Permit and Traffic Signal Permit Revision of the second entrance to the new Animal Services Facility off Fulton Industrial Boulevard. The second entrance and the signalized intersection site programming was not included in PGAL’s original Design Scope of Work.
The Amendment Proposal Cost Breakdown:
1. Traffic Study Civil Engineering Design Fee: $30,800.00
2. LEED Registration Fee: $1,200.00
Total Cost: $32,000.00
Community Impact: This overall community impact is to provide operations and facility solutions that will help reduce the number of homeless animals over time and to create a new model for addressing the animal challenges within its community which creates a healthy environment to the citizens of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval on behalf of Emergency Management to amend the existing contract for a required GDOT Traffic Study of the Fulton Industrial Boulevard and the Project’s LEED registration Fee in support of the County’s application for a Special Encroachment/Driveway and Traffic Signal Permits to a second entrance to the new Animal Services Facility.
Project Implications: This amendment to the contract will allow the Design Architect Firm to move forward with the required GDOT Traffic Study of the Fulton Industrial Boulevard in support of the County’s application for a Special Encroachment/ Driveway Permit and Traffic Signal Permit Revision of the second entrance to the new Animal Services Facility off Fulton Industrial Boulevard.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract amendment is not approved, the Department will be in violation of a required GDOT Traffic Study of the Fulton Industrial Boulevard.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0352 |
5/1/19 |
$270,617.00 |
|
Amendment No. 1 |
20-0063 |
1/22/20 |
$2,397,927.00 |
|
Amendment No. 2 |
|
|
$32,000.00 |
|
Total Revised Amount |
|
|
$2,700,544.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $32,000.00
Prime Vendor: PGAL, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $10,560.00 or 33.00%
Subcontractor: Costing Services Group
Subcontractor Status: White Female Business Enterprise Non-Certified
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $1,280.00 or 4.00%
Subcontractor: Animal Arts
Subcontractor Status: Non-Minority
Location: Boulder, CO
County: Boulder County
Subcontractor Value: $8,640.00 or 27.00%
Subcontractor: AE Design
Subcontractor Status: Non-Minority
Location: Denver, CO
County: Denver County
Subcontractor Value: $1,920.00 or 6.00%
Subcontractor: Lowe Engineers
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $1,920.00 or 6.00%
Subcontractor: Sykes Consulting, Inc.
Subcontractor Status: African American Male Enterprise Business-Certified
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $3,200.00 or 10.00%
Subcontractor: 20/20 Engineering
Subcontractor Status: Non-Minority
Location: Louisville, CO
County: Boulder County
Subcontractor Value: $3,520.00 or 11.00%
Subcontractor: Sustainable Innovations
Subcontractor Status: Non-Minority
Location: Lafayette, CO
County: Boulder County
Subcontractor Value: $960.00 or 3.00%
Total Contract Value: $32,000.00 or 100.00%
Total M/FBE Value: $4,480.00 or 14.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposal for Traffic Study
Exhibit 3: Cost Proposal for LEED Registration Fee
Exhibit 4: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$270,617.00 |
|
Previous Adjustments: |
$2,397,927.00 |
|
This Request: |
$32,000.00 |
|
TOTAL: |
$2,700,544.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
534-520-5200-K021: FCURA, Real Estate and Asset Management, Animal Services-$32,000.00
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Key Contract Terms |
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Start Date: 6/16/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
6/16/2021 |
12/31/2021 |