Department
Real Estate and Asset Management
Requested Action
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, 22ITB121622K-DJ, Industrial Racking for the Fulton County Central Warehouse, in an amount not to exceed $260,000.00 with McGee Storage & Handling (Norcross, GA), to continue providing services that support the most functional and cost-effective solution of equipment and related components that facilitate a multi-business functional workplace environment for the selected County Agencies at the Fulton County Central Warehouse and to extend the contract through December 31, 2025 to complete the work. Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request to extend the existing contract and increase spending authority is needed for furnishing, delivering, and providing installation of a ballot cage extension for the Fulton County Superior Clerk of Court; extending nine (9) shelving swing doors for the Fulton County Marshal and the removal of existing shelving for the Fulton County IT Department.
The Fulton County Board of Commissioners (BOC) approved McGee Storage & Handling to provide services that support the most functional and cost-effective solution of equipment and related components that would facilitate a multi-business functional workplace environment for the selected County Agencies at the Fulton County Central Warehouse, 5600 Campbellton-Fairburn Road, Atlanta, GA 30213.
Scope of Work: The Scope of Work includes, but not limited to:
|
|
Department |
Description |
Total Cost |
|
1 |
Clerk of Superior & Magistrate Court |
Provide Ballot Cage Extension |
$32,553.00 |
|
2 |
Marshal |
Extend shelving swing doors, 9-total (7 each -48 in wide & 2 each -36 in wide) |
$5,527.25 |
|
3 |
IT Department |
Removal of existing multi-level shelving |
$210,149.00 |
|
|
Total Costs minus contingency |
|
$248,229.25 |
A contingency of $11,770.75 is included for any unforeseen scope to complete the projects.
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Industrial Racking Contractor will work in collaboration with the DREAM’s Management Team for completion of each project.
Project Implications: This contract intent is to accommodate and support the selected County Agencies by providing the most functional and cost-effective solution of equipment and related components that will facilitate a multi-business functional workplace environment and support all daily function requirements at the Fulton County Central Warehouse.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this existing contract extension and increase spending authority is not approved, the County does not have the capacity, to purchase and deliver the necessary storage solutions and related components that will accommodate the workplace environment requirements for the selected Fulton County Agencies.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0246 |
4/12/23 |
$3,137,629.89 |
|
Increase Spending Authority No. 1 |
23-0682 |
10/4/23 |
$208,896.69 |
|
Increase Spending Authority No. 2 |
24-0163 |
3/6/24 |
$11,831.00 |
|
Increase Spending Authority No. 3 |
24-0241 |
4/10/24 |
$104,522.00 |
|
Amendment No. 4 |
|
|
$260,000.00 |
|
Total Revised Amount |
|
|
$3,722,879.58 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $260,000.00
Prime Vendor: McGee Storage & Handling
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $260,000.00 or 100.00%
Total Contract Value: $260,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 4 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$3,137,629.89 |
|
Previous Adjustments: |
$325,249.69 |
|
This Request: |
$260,000.00 |
|
TOTAL: |
$3, 722,879.58 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $253,972.75
Funding Line 2:
100-419-4192-1408: General, County Marshal, Equipment Non-Capitalizable- $2,000.00
Funding Line 3:
100-419-4202-1408: General, County Marshal, Equipment Non-Capitalizable- $4,027.25
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Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
|
Cost Adjustment: $260,000.00 |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |