Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC#99999-SPD-ES40199409-0001, SWC#99999-SPD-ES40199409-0002, SWC#99999-SPD-ES40199409-0003 SWC#99999-SPD-ES40199373-002, SWC#99999-SPD-ES40199373-005, SWC#99999-SPD-ES40199373-009S, SWC#99999-SPD-SPD000155-0001, SWC#99999-SPD-SPD000155-0007, SWC #99999-001-SPD0000102-0004, and SWC#99999-001-SPD0000102-0023, Purchase 2021 Vehicles and Equipment Countywide in the total amount of $3,156,140.68 with: (A) Akins Ford-Dodge-Chrysler-Jeep-Pursuit (Winder, GA) in the amount of $439,868.41; (B) Hardy Chevrolet -Pursuit (Dallas, GA) in the amount of $380,148.38, (C) Wade Ford, Inc.-Pursuit (Smyrna, GA) in the amount of $615,357.00; (D) Allan Vigil Ford-Administrative (Morrow, GA) in the amount of $782,894.00; (E) Hardy Fleet Group Chev-Administrative (Dallas, GA) in the amount of $93,717.20; (F) Wade Ford, Inc.-Administrative (Smyrna, GA) in the amount of $169,768.12; (G) Rush Truck Center of Georgia, Inc. (Atlanta, GA) in the amount of $145,312.57; (H) Peach State Truck Centers, LLC (Norcross, GA) in the amount of $212,998.00; (I) Atlanta Kubota, LLC (Marietta, GA) in the amount of $92,115.00; and (J) Flint Equipment Co., Inc., dba John Deere (Atlanta, GA) in the amount of $223,782.00; for the purchase of 71 vehicles/ equipment that includes 34 police pursuit vehicles, 32 administrative vehicles, and 5 specialized heavy equipment for various county departments. This is a one-time procurement. (REMOVED)
ITEM REMOVED FROM THE REGULAR MEETING AGENDA AS REQUESTED BY THE COUNTY MANAGER
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-459, requests for approval of statewide contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This request is for the purchase of 71 vehicles/equipment: 34 police pursuit vehicles; 32 administrative vehicles with customized accessories; and five (5) specialized heavy equipment. These vehicles and equipment will replace older models that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage and mechanical condition of the vehicles. The cost per vehicle include a 3 year/36,000 mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc., are not covered under the warranty.
Summary List of 2021 Vehicles and Equipment to be Purchased by Department:
1. Capital Funds (Fund 500 & 504/Equipment 1410):
|
# |
Department |
Vehicles/Equipment |
Total Vehicle Quantity |
Total Cost |
|
1 |
Police |
Pursuit Vehicles |
12 |
$546,321.79 |
|
|
|
Total |
12 |
$546,321.79 |
|
2 |
Marshal |
Pursuit Vehicles |
6 |
$270,000.00 |
|
|
|
Total |
6 |
$270,000.00 |
|
3 |
Sheriff |
Pursuit Vehicles |
16 |
$619,052.00 |
|
|
|
Administrative Vehicles |
4 |
$138,796.66 |
|
|
|
Total |
20 |
$757,848.66 |
|
4 |
District Attorney |
Administrative Vehicles |
7 |
$228,488.20 |
|
|
|
Total |
7 |
$228,488.20 |
|
5 |
DREAM |
Administrative Vehicles |
11 |
$422,367.57 |
|
|
|
Equipment |
1 |
$94,800.00 |
|
|
|
Total |
12 |
$517,167.57 |
|
6 |
Library (Cooperative Ext. & Service Support) |
Administrative-Market Van & Box Truck |
2 |
$126,917.46 |
|
|
|
Total |
2 |
$126,917.46 |
|
|
|
|
|
|
|
|
|
Grand Total |
51 |
$2,446,379.48 |
2. Enterprise Funds (Revenue):
|
# |
Department |
Vehicles/Equipment |
Total Quantity |
Total Cost |
|
7 |
Public Works |
|
|
|
|
|
Water & Sewer Revenue (201) |
Administrative Vehicles |
6 |
$147,090.00 |
|
|
|
Equipment |
3 |
$326,047.00 |
|
|
|
Total |
9 |
$473,137.00 |
|
|
Water & Sewer R & E (203) |
Administrative Vehicles |
4 |
$128,032.00 |
|
|
|
Equipment |
1 |
$108,048.00 |
|
|
|
Total |
5 |
$236,080.00 |
|
|
|
|
|
|
|
|
|
Grand Total |
14 |
$709,217.00 |
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees and equipment during the course of daily operation and maintenance of various Departments within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval
Project Implications: The replacement of these identified vehicles has exceeded their usefulness based on County policy 400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It’s imperative that the County must have to reliable vehicles and equipment available to response to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacements of these vehicles and equipment are not approved, this will strain the County ability to meet and accomplish the daily operation of the Departments.
Contract Modification
This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $3,156,140.68
(A)
Contract Value: $439,868.41
Prime Vendor: Atkins Ford Dodge-Chrysler Jeep Pursuit
Prime Status: Non-Minority
Location: Winder, GA
County: Barrow County
Prime Value: $439,868.41 or 100.00%
Total Contract Value: $439,868.41 or 100.00%
Total M/FBE Value: $-0-
(B)
Contract Value: $380,148.38
Prime Vendor: Hardy Chevrolet-Pursuit
Prime Status: Non-Minority
Location: Dallas, GA
County: Paulding County
Prime Value: $380,148.38 or 100.00%
Total Contract Value: $380,148.38 or 100.00%
Total M/FBE Value: $-0-
(C)
Contract Value: $570,357.00
Prime Vendor: Wade Ford, Inc.
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Smyrna, GA
County: Cobb County
Prime Value: $570,357.00 or 100.00%
Total Contract Value: $570,357.00 or 100.00%
Total M/FBE Value: $570,357.00 or 100.00%
(D)
Contract Value: $640,260.00
Prime Vendor: Allan Vigil Ford-Administrative
Prime Status: Hispanic Male Business Enterprise-Certified
Location: Morrow, GA
County: Clayton County
Prime Value: $640,260.00 or 100.00%
Total Contract Value: $640,260.00 or 100.00%
Total M/FBE Value: $640,260.00 or 100.00%
(E)
Contract Value: $93,717.20
Prime Vendor: Hardy Fleet Group Chev-Administrative
Prime Status: Non-Minority
Location: Dallas, GA
County: Paulding County
Prime Value: $93,717.20 or 100.00%
Total Contract Value: $93,717.20 or 100.00%
Total M/FBE Value: $-0-
(F)
Contract Value: $169,768.12
Prime Vendor: Wade Ford, Inc.- Administrative
Prime Status: African American Male Business Enterprise-Non-Certified
Location: Smyrna, GA
County: Cobb County
Prime Value: $169,768.12 or 100.00%
Total Contract Value: $169,768.12 or 100.00%
Total M/FBE Value: $169,768.12 or 100.00%
(G)
Contract Value: $87,509.57
Prime Vendor: Rush Truck Center of Georgia, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $87,509.57 or 100.00%
Total Contract Value: $87,509.57 or 100.00%
Total M/FBE Value: $-0-
(H)
Contract Value: $118,198.00
Prime Vendor: Peach State Truck Centers, LLC
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $118,198.00 or 100.00%
Total Contract Value: $118,198.00 or 100.00%
Total M/FBE Value: $-0-
(I)
Contract Value: $92,115.00
Prime Vendor: Atlanta Kubota, LLC
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $92,115.00 or 100.00%
Total Contract Value: $92,115.00 or 100.00%
Total M/FBE Value: $-0-
(J)
Contract Value: $223,782.00
Prime Vendor: Flint Equipment Co. Inc. dba John Deere
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $223,782.00 or 100.00%
Total Contract Value: $223,782.00 or 100.00%
Total M/FBE Value: $-0-
Grand Contract Value: $2,815,723.68 or 100.00%
Grand MFBE Value: $1,380,385.12 or 49.02%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Benefit Sheets
Exhibit 2: Statewide Contracts for Police Pursuit Vehicles
Exhibit 3: Statewide Contracts for Administrative Vehicles
Exhibit 4: Statewide Contracts for Equipment
Exhibit 5: 2021 Master Vehicle & Equipment Price List
Exhibit 6: Cooperative Purchasing/Statewide/GSA Justification Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$3,156,140.68 |
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TOTAL: |
$3,156,140.68 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-1410: Capital Improvement, Real Estate and Asset Management, Equipment- $1,773,504.43
Funding Line 2:
504-320-3200-1410: South Fulton Capital Improvement, Police, Equipment- $546,321.79
Funding Line 3:
500-650-6300-1410: Capital Improvement, Library, Equipment- $126,917.46
Funding Line 4:
201-540-5459-1410: Water & Sewer Revenue, Public Works, Equipment- $92,115.00
Funding Line 5:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment- $297,948.00
Funding Line 6:
201-540-5488-1410: Water & Sewer Revenue, Public Works, Equipment- $41,537.00
Funding Line 7:
201-540-2112-1410: Water & Sewer Revenue, Public Works, Equipment- $41,537.00
Funding Line 8:
203-540-5453-1410: Water & Sewer R & E, Public Works, Equipment- $236,080.00
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Key Contract Terms |
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Start Date: 3/17/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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3/17/2021 |
12/31/2021 |