Department
Human Resources Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Human Resources Management, 20RFP0810B-EC, Family and Medical Leave (FMLA) Act Administration Services, in the amount of $97,037.00 with Sedgwick Claims Management, Inc. (Memphis, TN) to provide comprehensive FMLA administration for the Fulton County workforce upon BOC approval through December 31, 2022, with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
This agenda item was originally approved by the Board of Commissioners on 9/1/2021, BOC Item# 21-066 however, due to contract exceptions that had to be resolved it was determined it would be in the County’s best interest for the contract to begin in FY2022.
Scope of Work:
The Department of Human Resources Management requests approval of recommended proposal to provide comprehensive FMLA administration for Fulton County, beginning with the request for FMLA leave through the determination and expiration and/or exhaustion of the leave. The current FMLA administrator is the recommended vendor. The vendor will perform FMLA leave administration and management including, but not limited to, issuance of initial FMLA claim package and all other FMLA-related communications to employees; determination of FMLA leave eligibility; approval and denial of FMLA claims; verification of medical certification; and tracking of FMLA requests, absence, and utilization.
Community Impact: There is no community impact.
Department Recommendation: The Department of Human Resources Management recommends approval.
Project Implications: There are no project implications.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: There are no department issues or concerns.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $97,037.00
Prime Vendor: Sedgwick Claim Management, Inc.
Prime Status: Non-Minority
Location: Memphis, TN
County: Shelby County
Prime Value: $97,037.00 or 100.00%
Subcontractor: None
Total Contract Value: $97,037.00 or 100.00%
Total M/FBE Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Kenneth L. Hermon, Jr.
Chief Human Resources Officer
Department of Human Resources Management
404.613.0923
Contract Attached
title
No
Previous Contracts
title
No
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$97,037.00 |
|
TOTAL: |
$97.037.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-215-2154-1160: General, Human Resources, Professional Services
|
Key Contract Terms |
|
Start Date: Effective upon BOC approval |
End Date: 12/31/2022 |
|
Cost Adjustment: Not applicable. |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/1/2021 |
12/31/2021 |