Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Contract Item Agreement Memorandum of Understanding (CIA-MOU) between Fulton County and the Georgia Department of Transportation (GDOT) for the relocation of water and sewer facilities associated with replacing the existing bridge on CS 4/Birmingham Road over Chicken Creek Tributary in the City of Milton, Georgia. The project (P.I. No-0016581) involves the relocation of 12-inch waterline Ductile Iron Pipe, 18-inch Steel Casing, and other appurtenances at an estimated cost of $258,088.00. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. Further, O.C.G.A § 36-10-1 provides that “[a]ll official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.”
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
The Georgia Department of Transportation (GDOT) is currently planning to replace the existing bridge on Birmingham Road over Chicken Creek tributary in the City of Milton. The GDOT funded and managed project includes bridge replacement, road widening, and sidewalk improvements. As part of this bridge replacement, approximately 335 LF of 12-inch water lines with appurtenances owned by Fulton County must be relocated within the current right-of-way. GDOT is going to bid to replace the existing bridge on Birmingham Road over Chicken Creek at the beginning of 2025 and has requested the execution of a Contract Item Agreement Memorandum of Understanding (CIA-MOU) between Fulton County and GDOT to allow GDOT to include the cost of the water main and sewer line relocation work as part of their project. Fulton County would then reimburse GDOT the actual cost of the project after the bid was accepted.
Scope of Work: As part of the bridge replacement project, approximately 335 LF of 12-inch water lines with appurtenances are required to be relocated. Water service should remain largely uninterrupted during the construction period. Fulton County staff will be on-site during the relocation of the water and sewer lines to ensure that its construction is done to Fulton County standards. The estimated cost of the relocation and installation of the impacted water mains is $258,088.00 and has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has 8-inch water mains serving properties along the Birmingham Road and the proposed project involves upsizing these to 12-inch water mains. The bridge replacement will affect the existing water lines that serve the developments in this area as well as the water distribution in the City of Milton. There will be isolated water outages during the construction of the project as services are disconnected from the existing water main and tied into the new main.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the water main relocations is to allow GDOT to bid out the work as part of their roadway project. Therefore, the Department of Public Works recommends that Fulton County enter into a CIA-MOU with GDOT.
Project Implications: The bridge replacement will impact the existing water lines because modifications to the existing grades caused by the bridge replacement and road widening along Birmingham Road will require the water lines to be relocated. The water valves are to be adjusted to match the proposed roadway surface. The existing water line relocations must occur to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained but temporary interruptions may occur during tie-ins with existing water mains.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed CIA-MOU. This type of arrangement between the GDOT and Fulton County has worked well on past projects.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
“New Procurement.”
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
The Georgia Department of Transportation
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit A-CIA MOU- PI 0016581 between GDOT and Fulton County
Exhibit B -PI- 0016581 Estimated Cost
Contact Information (Type Name, Title, Agency and Phone)
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The Georgia Department of Transportation
Contract Attached
title
Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$258,088.00 |
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TOTAL: |
$258,088.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301 / Water & Sewer Renewal and Extension Fund