Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract- Fulton County Department of Information Technology, 23RFP139160B-EC, Digital Multi-functional Devices and Support Services, in an amount not to exceed $1,341,750.00, with Standard Office Systems of Atlanta, Inc. (Duluth, GA) to provide maintenance, supplies, support services, software, and associated hardware for multi-function devices County-wide. This action exercises the third renewal option. One renewal option remains. Effective dates: January 1, 2027 through December 31, 2027.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewals requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: This contract provides scanning, printing, and faxing capabilities essential to the efficient operation of all County departments.
Scope of Work:
The contract provides multi-function devices (MFDs) and print management software to support scanning, printing, and faxing operations County-wide. Technological improvements, including reduced power consumption and more efficient software tools, are expected to improve cost efficiency.
The vendor will provide:
• Maintenance and technical support for devices at the Government Center, Justice Center, and all remote County locations.
• Training, on-site assistance, and support resources.
• Replacement and recycling of all toner cartridges.
• On-site billing services.
• Software to track departmental usage and support cost allocation.
Community Impact: The citizens will continue to have printing, copying, fax and scanning capabilities at all Library locations.
Department Recommendation: The Information Technology Department recommends approval.
Project Implications: Provides a critical office operational support function in the operation of County Government.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: There are no community issues/concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
24-0089 |
2/7/2024 |
$724,581.72 |
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Amendment No. 1 |
24-0647 |
10/2/2024 |
$404,097.64 |
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1st Renewal |
24-0829 |
12/4/2024 |
$1,241,564.50 |
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2nd Renewal |
25-0817 |
11/5/2025 |
$1,341,750.00 |
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3rd Renewal |
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$1,341,750.00 |
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Total Revised Amount |
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$5,053,743.86 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,341,750.00
Prime Vendor: Standard Office Systems of Atlanta, Inc.
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $805,184.18 or 60.01%
Subcontractor: Metro Records Management
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: DeKalb County
Subcontractor Value: $536,565.82 or 39.99%
Total Contract Value: $1,341.750.00 or 100.00%
Total Certified Value: $536,565.82 or 39.99%
Exhibits Attached
Exhibit 1: Performance Evaluation
Exhibit 2: Contract Renewal
Exhibit 3: Contract Renewal Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$724,581.72 |
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Previous Adjustments: |
$2,987,412.14 |
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This Request: |
$1,341,750.00 |
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TOTAL: |
$5,053,743.86 |
Fiscal Impact / Funding Source
Funding Line 1: 700-220-2205-1705; Information Technology Internal Service Fund, Information Technology, IT Management
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Key Contract Terms |
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Start Date: 1/1/2027 |
End Date: 12/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating:88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2026 |
6/30/2026 |