Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITBC135037C-GS, Ballasts, Lamps, Light Fixtures and Related Supplies in an amount not to exceed $110,000.00 with (A) E. Sam Jones Distributor, Inc. (Atlanta, GA) in an amount not to exceed $51,700.00, (B) Voss Electric Co. (Marietta, GA) in an amount not to exceed $25,300.00, (C) Summit Lighting Solutions (Lawrenceville, GA) in an amount not to exceed $12,100.00, (D) Regency Enterprises, Inc. dba Regency Lighting (Los Angeles, CA) in an amount not to exceed $16,500.00 and (E) Electrical Contractor Incorporated (Covington, GA) in an amount not to exceed $4,400.00, to provide ballasts, lamps, light fixtures, and related items on an "as needed" basis for Fulton County facilities and parking lots. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: These contracts furnish ballasts, lamps, light fixtures and related supplies for the Department of Real Estate and Asset Management on an "as needed" basis to ensure Fulton County facilities and parking lots have adequate lighting. Due to standardization of fixtures and sub-assemblies, the recommended contractors supply manufacturer brands such as GE, Sylvania or Phillips for lamps and Advance, Howard, Sylvania, Universal, Magnetek for ballasts. DREAM maintenance staff is responsible for routine repairs and the preventive maintenance program performed at facilities throughout the County.
Community Impact: These contracts provide the ability to ensure all County facilities and parking lots have adequate lighting.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested total spending authority of $110,000.00 is an increase of $10,000, or 10%, over the approved authority for FY 2023. In FY 2023, the County opened two new facilities adding 700,000 square feet (+13%) to the County’s facility portfolio. As a result, the volume of parts and supplies used in the performance of maintenance tasks is expected to increase.
Project Implications: These contracts provide all the necessary materials, ballasts, lamps, light fixtures, and related supplies needed to support the in-house maintenance staff that is responsible for maintaining Fulton County facilities. Failure to provide the necessary materials and supplies will result in delay of repairs that require immediate attention as well as routine maintenance services needed to ensure adequate lighting.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department will not be able to provide ballasts, lamps, light fixtures, and related supplies to the DREAM in-house maintenance staff for routine maintenance services Countywide.
Contract Modification
(A) E. Sam Jones
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
22-0876 |
11-16-22 |
$47,000.00 |
Increase Spending Authority |
TMP-4191 |
10-18-23 |
$3,750.00 |
1st Renewal |
|
|
$51,700.00 |
Total Revised Amount |
|
|
$102,450.00 |
(B) Voss Electric
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
22-0876 |
11-16-22 |
$23,000.00 |
Increase Spending Authority |
TMP-4191 |
10-18-23 |
$3,750.00 |
1st Renewal |
|
|
$25,300.00 |
Total Revised Amount |
|
|
$52,050.00 |
(C) Summit Lighting
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
22-0876 |
11-16-22 |
$11,000.00 |
1st Renewal |
|
|
$12,100.00 |
Total Revised Amount |
|
|
$23,100.00 |
(D) Regency Lighting
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
22-0876 |
11-16-22 |
$15,000.00 |
1st Renewal |
|
|
$16,500.00 |
Total Revised Amount |
|
|
$31.500.00 |
(E) Electrical Contractor
Current Contract History |
BOC Item |
Date |
Dollar Amount |
Original Award Amount |
22-0876 |
11-16-22 |
$4,000.00 |
1st Renewal |
|
|
$4,400.00 |
Total Revised Amount |
|
|
$8,400.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $110,000.00
(A)
Contract Value: $51,700.00
Prime Vendor: E. Sam Jones
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $51,700.00 or 100.00%
Subcontractor: None
Total Contract Value: $51,700.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $25,300.00
Prime Vendor: Voss Electric Co.
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $25,300.00 or 100.00%
Subcontractor: None
Total Contract Value: $25,300.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $12,100.00
Prime Vendor: Summit Lighting Solutions
Prime Status: African American Male Business Enterprise
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $12,100.00 or 100.00%
Subcontractor: None
Total Contract Value: $12,100.00 or 100.00%
Total Certified Value: $12,100.00 or 100.00%
(D)
Contract Value: $16,500.00
Prime Vendor: Regency Lighting
Prime Status: Non-Minority
Location: Los Angeles, CA
County: Los Angeles County
Prime Value: $16,500.00 or 100.00%
Subcontractor: None
Total Contract Value: $16,500.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(E)
Contract Value: $4,400.00
Prime Vendor: Electrical Contractor
Prime Status: Non-Minority
Location: Covington, GA
County: Newton County
Prime Value: $4,400.00 or 100.00%
Subcontractor: None
Total Contract Value: $4,400.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $110,000.00 or 100.00%
Grand Certified Value: $12,100.00 or 11.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$100,000.00 |
Previous Adjustments: |
7,500.00 |
This Request: |
$110,000.00 |
TOTAL: |
$217,500.00 |
Grant Information Summary
Amount Requested: |
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☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
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☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $120,000.00 “Subject to availability of funding adopted for FY 2024 by BOC”.
Key Contract Terms |
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
(A) E. Sam Jones 100
(B) Voss Electric 100
(C) Summit Lighting 97
(D) Regency Lighting 100
(E) Electrical Contractor 97
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
|
4/1/2023 |
6-30-2023 |
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