Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Registration and Elections, SWC# 99999-SPD-ES40199376IS-02, In-State Car Rental, in the amount of $694,000.00 with Enterprise Leasing of Georgia, LLC (Atlanta, GA), for the rental of box trucks, passenger vehicles and cargo vans for the Presidential Preference Primary (PPP), Presidential Primary May Election, and the Presidential Primary June Run-off Elections. If approved, this contract will be effective from January 1, 2024, through September 28, 2024. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-461, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: Department of Registration and Elections recommends approval of a statewide contract to provide rental of box trucks, passenger vehicles and cargo vans for the Presidential Preference Primary (PPP), Presidential Primary Election and the Presidential Primary Run-off Elections.
Scope of Work: The statewide contract will provide rental of cargo vans and box trucks to transport voting equipment for delivery and pickup during early voting and election days for above-mentioned
scheduled elections.
Community Impact: It may have a negative effect on the community, if transporting voting equipment for delivery and pickup during early voting and election day for above-mentioned scheduled elections are not conducted timely.
Department Recommendation: The Department of Registration and Elections recommends approval.
Project Implications: The approval of statewide contract for the rental of cargo vans and box trucks to transport voting equipment for delivery and pickup will ensure the Department to ensure equipment are delivered and picked up in a timely manner.
Community Issues/Concerns: Staff is not aware of any community issue / concerns.
Department Issues/Concerns: The Department does not have any issue or concerns regarding the approval of this contract.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Exhibits Attached:
Exhibit 1: SWC # 99999-SPD-ES40199376IS-02
Exhibit 2: Pricing Sheet
Contact Information:
Nadine Williams, Director, Registration and Elections, 404-612-3130
Contract Attached
Yes
Previous Contracts
Yes
Total Contract Value
Original Approved Amount: Previous Adjustments:
This Request: $694,000.00
TOTAL: $694,000.00
Grant Information Summary
Amount Requested: □ Cash
Match Required: □ In-Kind
Start Date: □ Approval to Award
End Date: □ Apply & Accept
Match Account $:
Fiscal Impact / Funding Source
Funding Line 1:
100-265-2656-1120: General, Registration & Elections, Rent/Lease Equipment - $255,000.00
(pending 2024 budget approval) Funding Line 2:
100-265-2654-1120: General, Registration & Elections, Rent/Lease Equipment - $255,000.00
(pending 2024 budget approval Funding Line 3:
100-265-2655-1120: General, Registration & Elections, Rent/Lease Equipment - $184,000.00
(pending 2024 budget approval)
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 9/28/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |