Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23ITB138804C-GS, Electrical on Call Maintenance Services Countywide in an amount not to exceed $375,000.00, with (A) Capital City Electrical Services, LLC (Norcross, GA) in an amount not to exceed $165,000.00; (B) ALL-N-1 Security Services, Inc. (Atlanta, GA) in an amount not to exceed $160,000.00; and (C) Electrify Atlanta, LLC (Roswell, GA) in an amount not to exceed $50,000.00, to provide standby on-site electrical on-call maintenance services on an “as needed” basis for all Fulton County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all materials, labor, tools, equipment, and appurtenances necessary to provide on-site emergency electrical on-call maintenance services on an “as needed” basis for Countywide facilities.
Scope of Work: The Scope of Work also includes but is not limited to:
• General lighting systems
• Distribution subpanels
• Motor starters not part of automated operations
• Receptacles
• Small water heaters
• Problems related to partial power loss in the buildings
• Emergency installation/extension of low and medium voltage power
• Operational problems on small (less than 10 hp) motor, pumps, fountains etc.
• Replacement and installation of lamps
• Trouble shoot the electrical system in County facilities
• Replacement and installation of distribution transformers
Community Impact: Electrical systems that are maintained can prevent accidents caused by issues like failing parts, faulty wiring, or compromised transformers and provide that County facilities are safely powered.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and material contracts, and the requested spending authority in the total amount of $375,000.00 will cover the costs for normal and overtime labor hours, troubleshooting, diagnosing and emergency maintenance repairs, parts/components on variety types of general and electrical lighting systems for FY2025; and this includes the cost to maintain the newly 588,000 total sq. ft. consolidated Central Warehouse at the required based cost @ $0.70 per sq. ft. for current electrical projects.
Project Implications: This contract required professional licenses, specialty tools and equipment, training, and technicians’ skills to perform on-site electrical on call emergency and maintenance repair services.
Community Issues/Concerns: Keeping County facilities safely powered.
Department Issues/Concerns: If these renewal contracts are not approved, the Department cannot address emergency on-site electrical on-call maintenance and repairs services for County facilities.
Contract Modification
(A) Capital City Electrical Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0199 |
3/20/24 |
$165,000.00 |
|
1st Renewal |
|
|
$165,000.00 |
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Total Revised Amount |
|
|
$330,000.00 |
(B) ALL-N-Security Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0199 |
3/20/24 |
$160,000.00 |
|
1st Renewal |
|
|
$160,000.00 |
|
Total Revised Amount |
|
|
$320,000.00 |
(C) Electrify Atlanta, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0199 |
3/20/24 |
$50,000.00 |
|
1st Renewal |
|
|
$50,000.00 |
|
Total Revised Amount |
|
|
$100,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $375,000.0
(A)
Contract Value: $165,000.00
Prime Vendor: Capital City Electrical Services, LLC
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $165,000.00 or 100.00%
Total Contract Value: $165,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $160,000.00
Prime Vendor: All-N-1 Security Services, Inc.
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $140,800.00 or 88.00%
Subcontractor Vendor: HC Wireless, LLC
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Subcontractor Value: $19,200.00 or 12.00%
Total Contract Value: $160,000.00 or 100.00%
Total Certified Value: $160,000.00 or 100.00%
(C)
Contract Value: $50,000.00
Prime Vendor: Electrify Atlanta, LLC
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $375,000.00 or 100.00%
Grand Certified Value: $160,000.00 or 42.67%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$375,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$375,000.00 |
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TOTAL: |
$750,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $275,000 “Subject to availability of funding adopted for FY2025 by BOC”
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $100,000 “Subject to availability of funding adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Capital City Electrical Services, LLC 79
ALL-N-1 Security Services, Inc. 76
Electrify Atlanta, LLC CPR Memo
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |