Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Public Works, City of Alpharetta Contract 20-118, On-Call Storm Pipe Cleaning in an amount not to exceed $100,000.00 with Southern Hydro Vac, Inc., (Powder Springs, GA), to provide soft dig services. Effective upon BOC approval through June 30, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval to utilize cooperative purchasing, City of Alpharetta Contract # 20-118 with Southern Hydro Vac to provide soft dig services.
Scope of Work: This contract will cover soft dig services provided by Southern Hydro Vac, Inc. to support the Department of Public Works in locating gas, electric, and telecommunication utility lines in proximity to water and sanitary sewer infrastructure.
The Public Works Department has coordinated with the City of Alpharetta to utilize the cooperative agreement process to allow Public Works to contract with Southern Hydro Vac through June 30, 2025. Public Works will process a separate solicitation in Spring 2025 for this service, to continue after July 1, 2025.
Community Impact: Soft dig services enable Fulton County water system personnel to identify gas, electric, fiber optic, and telephone utilities and minimize damage to water services without digging. Digging can impact commerce and citizen health if utility lines are damaged.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: Soft dig services provide a safe means of excavation that uncovers and locates other utilities during water system and sanitary sewer emergencies. The use of soft dig services increases productivity and provides additional protection to Fulton County personnel by ensuring they avoid gas and electric lines.
Community Issues/Concerns: No issues or concerns have been raised to staff of the Department of Public Works.
Department Issues/Concerns: There are no department concerns with this request.
Contract Modification:
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: City of Alpharetta Contract #20-118
Exhibit 2: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530.
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$100,000.00 |
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TOTAL: |
$100,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $100,000.00.
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Key Contract Terms |
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Start Date: BOC approval |
End Date: 6/30/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: Vendor Memo
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |