Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Fulton County Library System, 18RFP212018BJD, E-Rate Internet Access and Wan Connectivity in an amount not to exceed $212,173.80 with AT&T Corporation (Atlanta, GA) to provide internet access and connectivity for all library locations. This action will bring the E-Rate and AT&T contract onto the same fiscal cycle making the contracts coterminous effective July 1, 2021 through June 30, 2022. (REMOVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Fulton County Library System requests approval to extend E-Rate internet and Wan Connectivity access. This action will provide internet access to library patrons for internet connectivity during library visits. The vendor will be required to participate in the Universal Service Support Mechanism for schools and libraries, known as “E-Rate”, as authorized under the Federal Telecommunications Act of 1996.This contract may be totally or partially dependent upon the successful receipt of Universal Service Administrative Company Fund (USAC) subsidies commonly known as “E-Rate”. There are currently 34 libraries providing Internet access and WAN connectivity with the capability to add any additional sites as required. This accessibility is necessary in order to provide internet access for library users of the Library System’s website.
Scope of Work: To provide Internet Access with sufficient speed and bandwidth needed at 34 locations and 2 data centers for the Fulton County Library System.
Community Impact: Fulton County citizens are accustomed to free internet services when visiting library facilities. This service is especially critical during the pandemic. Internet service is provided at no additional cost to tax payers.
Department Recommendation: The Fulton County Library System recommends the extension of the E-Rate contract.
Project Implications: The Fulton County Library System will lose the ability to provide free internet services through the E-Rate program.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: None
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CURRENT CONTRACT HISTORY |
BOC ITEM |
DATE |
DOLLAR AMOUNT |
|
Original Award Amount |
18-0219 |
03/21/2018 |
$430,012.20 |
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Extension No. 1 |
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$212,173.80 |
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Total Revised Amount |
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$642,186.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $212,173.80
Prime Vendor: AT&T Corporation
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $212,173.80 or 100.00%
Total Contract Value: $212,173.80 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Extension No. 1 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information Jamar Parker, Financial Systems Manager 404-771-7578
Contract Attached
title
No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$430,012.20 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$212,173.80 |
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TOTAL: |
$642,186.00 |
Grant Information Summary
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Amount Requested: |
$212,173.80 |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
07/01/2021 |
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Approval to Award |
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End Date: |
06/30/2022 |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-650-ER20-1493; Grants-Library-GPLS E-Rate Program-State Portion 20-21-Network Telecom-
Funding Line 2:
461-650-UA20-1493; Grants-Library-Universal Service Admin Co E-Rate Program 20-21-Fed- Network Telecom
Funding Line 3:
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Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: 7/1/2021 |
End Date: 6/30/2022 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating: 4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2020 |
6/30/2021 |