Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a recommended proposal - Finance Department, 23RFP060923C-MH Printing & Mailing Water and Sewer Bills in an amount not to exceed $395,600.00 with Dove Mailing Inc. (Atlanta, GA) to provide printing and mailing of Fulton County water and sewer bills effective January 1, 2024 through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: This contract provides for printing and mailing Water and Sewer Bills for the County's approximately 80,000 water customers. The amount requested will accommodate the recent US Postal service increases. As customers enroll with electronic billing, printing and mailing costs are expected to decline over time.
Community Impact: Ensures timely distribution of water/sewer bills
Department Recommendation: Recommend approval
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $395,600.00
Prime Vendor: Dove Mailing Inc.
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $395,600.00 or 100.00%
Total Contract Value: $395,600.00 or 100.00%
Total Certified Value: $395,600.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1:Evaluation Committee Recommendation
Exhibit 2:Vendor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Hakeem Oshikoya, Finance Director, 404-612-7641
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$395,600 |
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TOTAL: |
$395,600 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-210-2111-1160 Water & Sewer Revenue, Finance, Professional services $365,600
Funding Line 2:
201-540-5401-1160 Water & Sewer Revenue, Public Works, Professional services, $30,000.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: $395,600 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2022 |
6/30/2023 |