Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Registration and Elections, NASPO ADSP016-0006328, Mailroom Equipment, and Maintenance Agreement in the amount of $146,940.00 with OPEX Corporation (Moorestown, NJ) for the purchase of extraction scanners that provide a single-step, out-of-the-envelope document processing platform. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The OPEX Model 72 Rapid Extraction scanners will be used to open all mail and returned absentee ballots. The extractors can open envelopes, extract contents, and scan everything in one step, on one platform, with little or no prep.
Community Impact:
Department Recommendation: The Department of Registration and Elections recommends approval of this agenda item. Funding will be used from the Center of Tech and Civic Life Grant.
Project Implications: The purchase of this equipment will provide efficiencies in process.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Cost Proposal
Contact Information (Type Name, Title, Agency and Phone)
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Richard L. Barron, Director, Registration & Elections
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$295,533.73 |
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TOTAL: |
$295,533.73 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Approval to Award |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-265-CTC2-1410: Grants, Registration & Elections, Equipment - $295,533.73
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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