File #: 23-0149    Version: 1 Name:
Type: Consent - Arts and Libraries Status: Agenda Ready
File created: 1/10/2023 In control: Board of Commissioners
On agenda: 3/1/2023 Final action:
Title: Request approval to award a contract without competition - The Fulton County Library System, 23SSN0120B-EC, VOX Readalongs Books, in the amount not to exceed $15,000.00 with Library Ideas, LLC to provide a read-along book selection with a permanent reader box, allowing the reader to also listen to the text, attached to the hard cover of the book copies. Effective upon BOC approval for a12 month period. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
Attachments: 1. SSOLE SOURCE JUSTIFICATION FORM - VOX (003), 2. Sole Source VOX - 2023, 3. Professional_Services_CPR_Form_Library_Ideas_dba_Vox_Books_-_2023
Date Ver.Action ByActionResultAction DetailsMeeting DetailsVideo
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Department

Library

 

Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)

title

 

Request approval to award a contract without competition - The Fulton County Library System, 23SSN0120B-EC, VOX Readalongs Books, in the amount not to exceed $15,000.00 with Library Ideas, LLC to provide a read-along book selection with a permanent reader box, allowing the reader to also listen to the text, attached to the hard cover of the book copies. Effective upon BOC approval for a12 month period.  (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)

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Requirement for Board Action
(Cite specific Board policy, statute or code requirement)

In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined there is only one source available for the required supply, service, or construction item, the request shall be forwarded to the Board of Commissioners for approval.

 

Strategic Priority Area related to this item (If yes, note strategic priority area below)

Arts and Libraries

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background The library system recommends approval of Vox books.  Read-a-long books assist with reading in rhythm.  Having a read-along option that only has one component extends the life of the product thus increasing usage. This action will give citizens a read-along option which contains only one singular item versus two which prevents products from becoming unusable when considering its intended purpose.  The Library system purchased several copies last year and it was well received by Library patrons.  Due to a higher demand for the product, the Library system elects to purchase additional copies.

 

Scope of Work: The County is seeking to purchase Vox read-alongs books with an audio reading attachment on the inside of the book.  Read-alongs from Vox allows children to listen to story while following along with the book.  Vox version of read-along books are differentiated from other readers due to its unique design.  Many newer computers do not have CD capabilities.  CDs are used for the majority of read-alongs.  Vox books feature a hardcover book with a reader box permanently attached to the book.  This eliminates the hassle of lost and scratched CDs extending the life of the product.  Approving this item will give patrons a product with a longer lifespan and would benefit beginning and struggling readers.

 

Community Impact: Citizens of Fulton County will continue using the current versions of read-a-long books.

 

Department Recommendation: Approval for Sole Source of recommended vendor.

 

Project Implications: There are no project implications.

 

Community Issues/Concerns: There are no community issues or concerns.

 

Department Issues/Concerns: There are no community issues or concerns.

 

Contract Modification:  This is a new procurement

 

Contract & Compliance Information (Provide Contractor and Subcontractor details.)

Not Applicable

 

Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)

Exhibit 1: Sole Source Justification Form

Exhibit 2: Sole Source Verification Letter

Exhibit 3: Contractor Performance Report

 

Contact Information (Type Name, Title, Agency and Phone)
title

Jamar Parker, Financial Systems Manager, Library System 404-771-7578

 

Contract Attached
title

No


Previous Contracts

title

No

 

Total Contract Value

Original Approved Amount:

$0.00

Previous Adjustments:

$0.00

This Request:

$15,000.00

TOTAL:

$15,000.00


Grant Information Summary

Amount Requested:

 

Cash

Match Required:

 

In-Kind

Start Date:

 

Approval to Award

End Date:

 

Apply & Accept

Match Account $:

 

 

 


Fiscal Impact / Funding Source

Funding Line 1:

100-650-6565-1312: General Fund - Library - Library-Public Service Operations- Books-Library

Key Contract Terms

Start Date: Upon Approval

End Date: 12 months

Cost Adjustment

Renewal/Extension Terms: No Renewals


Overall Contractor Performance Rating
: 4.0

Would you select/recommend this vendor again?

Yes

 

Report Period Start:

Report Period End:

6/22/2022

12/31/2022