Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Police Department, 23RFP139745B-EC, Armed and Unarmed Security Services in an amount not to exceed $3,839,243.00 with Universal Protection Services dba Allied Security Services (Atlanta, GA) to provide armed and unarmed security services for Registration and Election. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
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Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to increase the spending authority for Election security services for the Department of Registration and Elections for the following elections:
Advanced Voting February 19 - March 8, 2024 36 locations
March 12, 2024 Presidential Preference Primary 180 Precincts
Advanced Voting April 29 - May 17, 2024 36 locations
May 21, 2024 Primary Election 180 Precincts
Advanced Voting June 8 - June 14, 2024 36 locations
June 18, 2024 Primary Run-Off 180 Precincts
Advanced Voting October 14 - November 1, 2024 36 locations
November 5, 2024 General Election 180 Precincts
Advanced Voting November 23 - November 29, 2024 36 locations
December 3, 2024 General Run-Off Election 180 Precincts
Scope of Work: The contractor is always required to provide and maintain an adequate number of properly trained personnel and an adequate quantity of necessary supplies and equipment to ensure the full and timely performance of the obligations and function of this contract.
Community Impact: Provide a safe and secure environment for our employees, customers, and community.
Department Recommendation: The Police Department recommends approval.
Project Implications: Maintain security coverage for various County facilities.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: To provide a safe and secure environment for our employees, customers, and community.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0829 |
11/15/2023 |
$7,200,000 |
|
Amendment No. 1 |
|
|
$3,839,243 |
|
Total Revised Amount |
|
|
$11,039,243 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,839,243.00
Prime Vendor: Universal Protection Services dba Allied Security Services
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $3,416,926.27 or 89.00%
Subcontractor Vendor: Safeguard Security Solutions, LLC
Subcontractor Status: African American Female Business Enterprise
Location: Stockbridge, GA
County: Henry County
Subcontractor Value: $422,316.73 or 11.00%
Total Contract Value: $3,839,243 or 100.00%
Total Certified Value: $422,316.73 or 11.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Amendment No. 1 to Form of Contract
Contact Information (Type Name, Title, Agency, and Phone)
title
W. Wade Yates, Chief of Police, Police, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Total Contract Value
|
Original Approved Amount: |
$7,200,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$3,839,243.00 |
|
TOTAL: |
$11,039,243.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-265-2656-1174, General Fund, Registration & Election, Presidential Pref Primary, Security Service, $945,365
Funding Line 2:
100-265-2654-1174, General Fund, Registration & Election, Registration & Election - Primary, Security Service, $945,365
Funding Line 3:
100-265-2655-1174, General Fund, Registration & Election, Registration & Election - Runoff, Security Service, $501,574
Funding Line 4:
100-265-2653-1174, General Fund, Registration & Election, Registration & Election - General, Security Service, $945,365
Funding Line 5:
100-265-2658-1174, General Fund, Registration & Election, Registration & Election - Runoff, Security Service, $501,574
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Key Contract Terms |
|
Start Date: Upon BOC approval |
End Date: 12/31/2024 |
|
Cost Adjustment: NA |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.6
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
10/1/2023 |
12/31/2023 |