Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a Material Guaranteed Maximum Price (GMP) - Department of Public Works, #21RFP130845K-BKJ, Progressive Design/Build Services for Atlanta Newnan Road Pump Station and Force Main in the total amount of $3,470,242.12 with Reeves-Young/GMC, a joint venture comprised of Reeves Young and Goodwyn Mills Cawood GMC (Atlanta, GA) to amend and modify the Agreement by the Critical Pipe Material Amendment and establish a Guaranteed Maximum Price (“GMP”) and furnish the critical pipe, fittings, and required accessories for the Project in order to have them ordered and in place when needed. Effective upon issuance of Notice to Proceed for 540 consecutive calendar days or completion of construction project. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work:
The Atlanta Newnan Road Pump Station and Force Main Project will construct two (2) new pump stations and approximately forty-six thousand linear feet, 8.8 miles, of force main pipeline to serve the areas around the Serenbe and Crossroads developments in Chattahoochee Hills. The new pump stations and force main pipeline will direct untreated wastewater from this section of South Fulton County to the existing Ono Road pump station. From the Ono Road pump station, an existing network of pump stations, force mains, and gravity sanitary sewer lines will carry the wastewater to the Camp Creek water reclamation facility for treatment. One of the pump stations will be located on the same property as the existing Little Bear Creek Water Reclamation Facility in the Crossroads residential subdivision. This new pump station will allow this small reclamation facility to be decommissioned.
The project has not reached the 60% design milestone under the Progressive Design-Build model. At this point, the JV has calculated the total length of force main pipeline that will be installed between the various pump stations. While the complete construction Guaranteed Maximum Price (GMP) is being developed over the coming month, the JV has requested authorization to place the manufacture order for the force main pipe. The JV has identified the critical pipe, fittings, and required accessories for the project and is included in Exhibit A. These materials have a long lead time to manufacture and due to supply change and shipping issues it is necessary that once the project has been awarded for construction that the materials are available so it will not cause long delays in the construction schedule.
Public Works and Purchasing staff have reviewed the proposal present by the JV and agrees with the need to procure this pipe material before the complete GMP has been developed and accepted by Fulton County. In the event that the JV does not provide the construction services after the GMP is developed, the pipe material will be owned by Fulton County and will be installed by another contractor. The total price of the material procurement is $3,470,242.12 which includes $365,038.77 in material escalation. The actual price of the pipe material will be given by the manufacturer at the time of the order and will not exceed this amount without additional Board of Commissioner approval.
Community Impact: A new wastewater collection system is necessary in this portion of South Fulton County to serve the anticipated growth in the area. Currently, the Serenbe development has their own wastewater treatment facility within their development. However, as the area continues to develop, their facility is not large enough to treat all of the anticipated wastewater and it will need to be diverted to the Fulton County system. The expedient acquisition of the pipe material will ensure that this project is constructed in a timely manner.
Department Recommendation: The Department of Public Works recommends procuring this critical pipe material ahead of the GMP.
Project Implications: If the pipe material is ordered at the time of the GMP acceptance and award of the construction project, the overall project will likely be delayed 2 or 3 months due to the long lead times associated with the manufacture of this type of pipe.
Community Issues/Concerns: No community issues or concerns are known by Public Works.
Department Issues/Concerns: Public Works has no issues or concerns with the procurement of the pipe material at this time.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0875 |
11/3/2021 |
$590,000.00 |
|
1st Renewal |
|
|
$.00 |
|
2nd Renewal |
|
|
$.00 |
|
Material GMP |
|
|
$3,470,242.12 |
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Total Revised Amount |
|
|
$4,060,242.12 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,470,242.12
Prime Vendor: Reeves Young/GMC (Goodwyn, Mills & Cawood, Inc) JV
(Reeves Young - 85.00% or 2,949,705.80) &
(GMC - 15.00% or 520,536.32)
Prime Status: Non-Minority
Location: Sugar Hill, GA
County: Gwinnett County
Prime Value: $3,470,242.12 or 100.00%
Total Contract Value: $3,470,242.12 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Material Cost Proposal
Exhibit 2: Critical Pipe Material GMP Amendment
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$590,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$3,470,242.12 |
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TOTAL: |
$4,060,242.12 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S159: Public Works, Water & Sewer R&E, Serenbe Pump Station - $3,470,242.12
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Key Contract Terms |
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Start Date: Effective upon issuance of Notice to Proceed |
End Date: 540 consecutive calendar days or completion of construction project |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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