Department
Human Resources Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Human Resources Management, 20RFP0810B-EC, Family and Medical Leave (FMLA) Act Administration Services, in the amount of $97,037.00 with Sedgwick Claims Management, Inc. (Memphis, TN) to provide comprehensive FMLA administration for the Fulton County workforce. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Department of Human Resources Management requests approval to renew an existing contract with Sedgwick Claims Management, Inc. to provide comprehensive FMLA administration for Fulton County, beginning with the request for FMLA leave through the determination and expiration and/or exhaustion of the leave. The vendor will perform FMLA leave administration and management including, but not limited to, issuance of initial FMLA claim package and all other FMLA-related communications to employees; determination of FMLA leave eligibility; approval and denial of FMLA claims; verification of medical certification; and tracking of FMLA requests, absence and utilization.
Community Impact: There is no community impact.
Department Recommendation: The Department of Human Resources Management recommends approval of renewal.
Project Implications: There are no project implications.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: There are no department issues or concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0190 |
3/16/2022 |
$97,037.00 |
|
1st Renewal |
|
|
$97,037.00 |
|
Total Revised Amount |
|
|
$194,074.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $97,037.00
Prime Vendor: Sedgwick Claims Management, Inc.
Prime Status: Non-Minority
Location: Memphis, TN
County: Shelby County
Prime Value: $97,037.00 or 100.00%
Subcontractor: None
Total Contract Value: $97,037.00 or 100.00%
Total M/FBE Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Performance Report
Exhibit 2: Contract Renewal Agreement
Exhibit 3: Contract Renewal Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kenneth L. Hermon, Jr.
Chief Human Resources Officer
Department of Human Resources Management
404.613.0923
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$97,037.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$97,037.00 |
|
TOTAL: |
$194,074.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-215-2157-1160: General, Human Resources, Professional Services
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: $0 |
Renewal/Extension Terms: 1 of 2 renewal options |
Overall Contractor Performance Rating: 3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |