Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a Contract Item Agreement (CIA) between Fulton County and the Georgia Department of Transportation (GDOT) for the adjustment of 6 sanitary sewer manholes associated with the resurfacing of Project M006461 SR 14/Roosevelt Hwy From SR 138/Beverly Engram Parkway To CR 542/Delano Road, in an estimated amount of $23,000.00. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. Further, pursuant to O.C.G.A § 36-10-1, all official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☒
District 6 ☐
Is this a purchasing item?
No
Summary & Background
Public Works recommends Fulton County enter into the Contract Item Agreement. The adjustment of 6 sanitary sewer manholes on SR 14/Roosevelt Hwy from SR 138/Beverly Engram Parkway to CR 542/Delano Road has become necessary because of a resurfacing project. The CIA will cover the necessary sewer manhole adjustments and the County will reimburse GDOT for the actual cost incurred by the contractor. Similar arrangements with GDOT have worked well in the past.
Scope of Work: The Georgia Department of Transportation (GDOT) plans to resurface Roosevelt Highway (SR 14) From Beverly Engram Parkway (SR 138) To Delano Road (CR542). As part of this roadway project, the adjustment of 6-sanitary sewer manholes will be necessary due to the new elevation and grade of the roadway. Sanitary sewer service will remain uninterrupted during the resurfacing period. GDOT is going to bid for the SR 14 resurfacing project and has suggested executing a CIA between Fulton County and the GDOT to cover the necessary sewer manhole adjustments. The Department of Public Works has estimated the cost of $23,000.00 for the manhole adjustments along the sanitary sewer and that amount has been budgeted for as part of the water and sewer fund. The amount has also been included in the 2016-2026 Capital Improvement Program (CIP). Fulton County would reimburse GDOT the actual cost incurred by the contractor.
Community Impact: Currently, an 8-inch sewer line is serving properties along Roosevelt Highway. The resurfacing project will affect the existing sanitary sewer manholes that serve the public.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the sanitary sewer manhole adjustments would be for GDOT to bid out the work as part of their roadway project. Therefore, Public Works recommends Fulton County enter into the CIA.
Project Implications: The road resurfacing will impact the existing sanitary sewer manholes due to modifications of the existing grades along the roadway which require structures to be adjusted to match the proposed roadway surface. The existing sanitary sewer manhole adjustments must occur to maintain sanitary sewer service in this area.
Community Issues/Concerns: No concerns are expected since sewer service has to be maintained during construction.
Department Issues/Concerns: No concerns are expected by the Department and this arrangement has worked well between GDOT and Fulton County on other projects.
Contract Modification
New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Georgia Department of Transportation (GDOT)
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A CIA PI M006461 - GDOT & Fulton County
Exhibit-B Cost Estimate M006461
Contact Information (Type Name, Title, Agency and Phone)
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Georgia Department of Transportation (GDOT)
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$23,000.00 |
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TOTAL: |
$23,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301