Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 23ITB138801C-GS, Janitorial Services for Selected Fulton County Facilities (Groups C, D & G) in an amount not to exceed $907,928.00 with (A) American Facility Services, Inc. (Alpharetta, GA), to provide janitorial services for selected Fulton County facilities for Groups C (Central Libraries) and D (North Fulton Libraries) for Fulton County. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract provides general cleaning for selected Fulton County facilities for Groups C (Central Libraries, which includes the Fulton County Central Warehouse) and D (North Fulton Libraries) for the Department of Real Estate and Asset Management (DREAM) for FY2026.
Scope of Work: The janitorial contractor shall furnish all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these facilities which consists of:
• Group C (Central Libraries): Consists of 6 facilities (Central, Auburn, Martin Luther King, Peachtree, and Mechanicsville Libraries and Fulton County Central Warehouse) with a total of 423,952 cleanable sq. ft.
• Group D (North Fulton Libraries): Consists of 15 facilities (Alpharetta, Milton, Buckhead, Dogwood, East Atlanta, Kirkwood, Northeast Regional, Northside, Adamsville/Collier Heights, Ponce de Leon, Roswell, Sandy Springs, Fulton Library at Ocee, Northwest Atlanta, and East Roswell Libraries) with a total of 225,198 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract and the requested spending authorities in an amount of $907,928.00 is sufficient to cover the costs for materials, equipment, cleaning supplies and day porter labor hours to maintain the required cleaning services for FY2026.
Project Implications: An effective cleaning program is critical to ensuring a healthy environment for staff and visitors.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the Department will not be able to provide janitorial services for these selected County facilities.
Contract Modification
(A)American Facility Services, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0272 |
4/17/24 |
$679,630.00 |
|
1st Renewal |
24-0730 |
11/6/24 |
$907,928.00 |
|
2nd Renewal |
|
|
$907,928.00 |
|
Total Revised Amount |
|
|
$2,495,486.00 |
Contract & Compliance Information
Contract Value: $907,928.00
Prime Vendor: American Facility Services, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $499,360.40 or 55.00%
Subcontractor: Simplee Clean LLC
Subcontractor Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $181,585.60 or 20.00%
Subcontractor: Carter’s Professional Cleaning Service
Subcontractor Status: African American Female Business Enterprise
Location: Alpharetta, GA
County: Fulton County
Subcontractor Value: $45,396.40 or 5.00%
Subcontractor: Goldie Solutions
Subcontractor Status: African American Female Business Enterprise
Location: Lithia Springs, GA
County: Douglas County
Subcontractor Value: $136,189.20 or 15.00%
Subcontractor: Phenomenal Janitorial & Maintenance
Subcontractor Status: African American Female Business Enterprise
Location: Jonesboro, GA
County: Clayton County
Subcontractor Value: $45,396.40 or 5.00%
Total Contract Value: $907,928.00 or 100.00%
Total Certified Value: $408,567.60 or 45.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$679,630.00 |
|
Previous Adjustments: |
$907,928.00 |
|
This Request: |
$907,928.00 |
|
TOTAL: |
$2,495,486.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $907,928.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |