Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of an Intergovernmental Agreement (IGA) between Fulton County and the City of Milton, GA for water main relocations associated with the road improvements Morris Road in the City of Milton, GA, in an estimated amount of $336,051.60. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, § 3, ¶ I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A § 36-10-1 provides that all official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The City of Milton is currently planning on widening Morris Road. The project will include road widening with landscaped medians and sidewalk improvements. As part of this roadway project, approximately 200 linear feet of 6-inch & 8-inch water main; and a 2- inch water vault with appurtenances will be required to be relocated within the current right-of-way. Water service will remain uninterrupted during the construction period. The City of Milton bid the roadway improvements in September 2024 and is now requesting the execution of an Intergovernmental Agreement (IGA) between Fulton County and the City of Milton to allow the City of Milton to include the water main relocation work as part of their project. Fulton County would reimburse the City of Milton after the construction work has been completed by their contractor. Fulton County staff will be on-site during the relocation of the water main to ensure that its construction is done to Fulton County standards. The bid for the relocation and installation of the impacted water mains is $336,051.60 and has been budgeted for as part of the water and sewer fund and included in the 2016-2026 Capital Improvement Program.
Community Impact: Currently, Fulton County has an 8-inch and 6-inch water main serving properties along this section of Morris Road Widening . The road improvements will affect the existing water lines that serve the developments in this area as well as the distribution system into the City of Milton. There will be isolated water outages during the construction of the project as services are disconnected from the existing water main and tied into the new main.
Department Recommendation: The Department of Public Works believes that the most cost-effective way to complete the water main relocations is by allowing the City of Milton to bid out the work as part of their roadway project. Therefore, Public Works recommends that Fulton County enter into an Intergovernmental Agreement (IGA).
Project Implications: The road improvements impact the existing water mains due to modifications of existing grades with road widening along Morris Road Widening that requires the water main to be relocated and valves to be adjusted to match the proposed roadway surface. The existing water main relocations must occur to maintain water service in this area.
Community Issues/Concerns: During construction of the relocations, water service is to be maintained and temporary interruptions may occur during tie-ins with the existing water main.
Department Issues/Concerns: The Public Works Department is not aware of any issues or concerns with this proposed Intergovernmental Agreement (IGA). This type of arrangement between the City of Milton and Fulton County has worked well on past projects.
Contract Modification
New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
City of Milton
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit-A IGA Morris Road Widening
Exhibit-B Cost Estimate Morris Road Widening
Contact Information (Type Name, Title, Agency and Phone)
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City of Milton
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$336,051.60 |
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$336,051.60 |
Grant Information Summary
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I067
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