Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a change order less than 10% - Public Works, 22ITB134130K-JAJ, Graham Drive Pump Station Upgrades in an amount not to exceed $1,154,861.00 with Reeves Young, LLC (Sugar Hill, GA), to provide construction services associated with modernization and upgrade of the Graham Drive Pump Station and to extend the contract schedule of work for an additional 125 days thru October 1, 2025. Effective upon BOC approval. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Graham Drive Pump Station is a critical asset to the South Fulton collection system. It conveys sanitary sewer flows to our Camp Creek Water Reclamation Facility that originates in the Cities of Union City, Palmetto, and South Fulton. This pump station serves all areas South of I-85 and I-285 that are within Fulton County. The South Fulton Capacity Study identified this facility as requiring upgrades in order to maintain the expected levels of service through the year 2050.
Scope of Work: Change Order #2 will allow the following 8 items to be addressed:
(1) Enlarged overhead coiling doors in the amount of $14,089.55;
(2) 30-in by-pass connection in the amount of $208,250.10;
(3) Line stop bypass in conjunction with 30” bypass in the amount of $196,685.94;
(4) Installation of a 6-in Flowmeter Vault in the amount of $32.870.86;
(5) Surveillance Cameras & Starlink Internet in the amount of $47,284.65;
(6) Installation of stainless steel door & frame at the electrical room in the amount of $30,385.51;
(7) Relocation of exiting transformers frame in the amount of $125,293.55; and
(8) Concrete repair within the wetwell allowance in the amount of $500,000.00
The work outlined above has been deemed necessary for the safe continued operation of the pump station based on the anticipated future flow conditions. The additional work will allow the Public Works Department to bypass the pump station during a catastrophic failure of the systems, provide better access to the onsite back-up generators, safely monitor the premises 24 hours a day, more accurately measure outgoing flow, and make provisions for improved access to the chemical chlorine building.
The contractor Reeves Young has also been formally notified by their subcontractor/electrical component supplier that several critical items, necessary to the successful completion of this project, will be delayed by an additional 125 days to October 1, 2025. The electrical equipment in question includes the following three items:
(1) Variable frequency drives(VFDs);
(2) Motor control centers(MCC); and
(3) Switchgears.
Given the significance of these delays, this change order also requests a 125-day extension of the schedule of work to accommodate the receipt and installation of these essential components,
Community Impact: This action will extend the substantial completion date for this pump station to October 1, 2025.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: The items included in this change order will enhance the pump station's safety features and operational efficiency. This action also improves site monitoring capabilities and incorporates several measures to ensure reliable performance and adaptability to future operational needs.
Community Issues/Concerns: No impact to the community is expected by approval of this item.
Department Issues/Concerns: The Public Works Department has vetted the items and has not identified any issues/concerns.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0942 |
12/7/2022 |
$13,350,000.00 |
|
Change Order No. 1 |
23-0119 |
2/15/2023 |
$236,000.00 |
|
Change Order No. 2 |
|
|
$1,154,861.00 |
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Total Revised Amount |
|
|
$14,740,861.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,154,861.00
Prime Vendor: Reeves Young, LLC
Prime Status: Non-Minority
Location: Sugar Hill, GA
County: Gwinnett County
Prime Value: $1,149,433.15 or 99.53%
Subcontractor: Global Control Systems, Inc.
Subcontractor Status: Asian America Female Business Enterprise
Location: Smyrna, GA
County: Cobb County
Subcontractor Value: $5,427.85 or 0.47%
Total Contract Value: $1,154,861.00 or 100.00%
Total Certified Value: $5,427.85 or 0.47%
Exhibits Attached
Exhibit 1: Change Order No. 2 to Form of Agreement
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$13,350,000.00 |
|
Previous Adjustments: |
$236,000.00 |
|
This Request: |
$1,154,861.00 |
|
TOTAL: |
$14,740,861.00 |
Funding Line 1:
203-540-5400-S149: Water & Sewer R&E, Public Works, Graham Drive Pump Station
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Key Contract Terms |
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Start Date: |
End Date: 10/1/2025 |
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Cost Adjustment: $1,154,861.00 |
Renewal/Extension Terms: Additional 125 days |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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