Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Public Works Department, 22ITB136990K-JA- 2023 Standby Miscellaneous Construction, Water System Services in an amount not to exceed $2,400,000.00 with (A) Site Engineering, Inc. (Atlanta, GA) in an amount not to exceed $1,200,000.00 and (B) Wade Coots Company, Inc. (Austell, GA) in an amount not to exceed $1,200,000.00 to provide standby miscellaneous construction services for the Fulton County Water Distribution System. This action exercises the 2nd of two renewal options. No renewal options remain. Effective dates: January 1, 2025 through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Public Works Department recommends approval of this Item. The initial contract award was approved under Item #23-0206 on 3/15/2023. Renewal #1 was approved under Item #24-0203 on 3/20/2024.
Scope of Work: The contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service-related facilities in the North Fulton water service area. Both Site Engineering and Wade Coots have performed to a satisfactory level in accordance with the Department’s expectations. These contractors provide the necessary crew and equipment to supplement Public Works staff on an as needed basis.
Community Impact: The North Fulton water distribution system provides potable water to businesses and residents within the service area. This contract helps ensure the North Fulton water system continues to maintain expected levels of services with minimum disruption by providing necessary equipment and personnel during emergency situations.
Department Recommendation: The Public Works Department recommends approval of this renewal.
Project Implications: The Public Works Department ability to maintain expected levels of service will be severely compromised without approval of this Item. This contract provides the Department with the additional resources, equipment and qualified personnel, necessary to respond in a timely manner to emergencies within the water distributions system.
Community Issues/Concerns: No community issues/concerns have been noted.
Department Issues/Concerns: The Public Works Department does not have any issues/concerns regarding this item.
Contract Modification
(A) Site Engineering, Inc.:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0206 |
3/15/2023 |
$1,200,000.00 |
|
90 Day Extension |
102-364 |
1/10/2024 |
$250,000.00 |
|
1st Renewal |
24-0203 |
3/6/2024 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,850,000.00 |
(B) Wade Coots Company, Inc:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0206 |
3/15/2023 |
$1,200,000.00 |
|
90 Day Extension |
102-364 |
1/10/2024 |
$250,000.00 |
|
1st Renewal |
24-0203 |
3/6/2024 |
$1,200,000.00 |
|
2nd Renewal |
|
|
$1,200,000.00 |
|
Total Revised Amount |
|
|
$3,850,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $2,400,000.00
(A)
Contract Value: $1,200,000.00
Prime Vendor Site Engineering, Inc.
Prime Status: Small Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $783,600.00 or 65.30%
Subcontractor: JDJ
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $176,400.00 or 14.70%
Subcontractor: LlANO Contractors
Subcontractor Status: Hispanic Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $240,000.00 or 20.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $1,200,000.00 or 100.00%
(B)
Contract Value: $1,200,000.00
Prime Vendor: Wade Coots
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County,
Prime Value: $1,200,000.00 or 100.00%
Total Contract Value: $1,200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $2,400,000.00 or 100%
Grand Certified Value: $1,200,000.00 or 50.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluations
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$2,400,000.00 |
|
Previous Adjustments: |
$2,400,000.00 |
|
This Request: |
$2,900,000.00 |
|
TOTAL: |
$7,700,000.00 |
Grant Information Summary
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065: Water & Sewer R & E, ACCG Northpoint, Misc Water Line Proj, $2,400,000.00
|
Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: $2,400,000.00 |
Renewal/Extension Terms: 365 Days |
Overall Contractor Performance Rating:
Wade Coots Company, Inc.: 100
Site Engineering, Inc: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/9/2024 |
11/8/2024 |
10/10/2024 10/16/2024