Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Community Development, 25RFP1347583B-EC, Housing Rehabilitation Program in the amount not to exceed $1,002,791.54 with Meals on Wheels Atlanta Inc. (Atlanta, GA), to provide housing rehabilitation services including general program administration. The action exercises the first of two renewal options. One renewal option remains. Effective dates: April 1, 2026, through December 31, 2026. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Approval of the contract renewal will allow Meals on Wheels of Atlanta to continue to provide housing rehabilitation services including general program administration, contractor oversight, applicant screening and qualification and project management.
The Department of Community Development (“Community Development”) contract agreement with Meals on Wheels, Inc in the amount of $860,341.54 ($647,875.54 in General Funds and $212,466 in CDBG grant funds) to deliver owner-occupied housing rehabilitation was approved by the Board of Commissioners on May 7, 2025 (Agenda Item # 25-0354). The Housing Rehabilitation Program is funded by County general funds and federal grant funds awarded to Fulton County by the U.S. Department of Housing and Urban Development (HUD). The implementing agency (Meals on Wheels) will administer the Housing Rehabilitation Program and is responsible for general program administration, customer relations, applicant screening and qualification, project management and contractor oversight and reporting. Community Development is responsible for general oversight of the program, which includes policy oversight, compliance and community relations issues associated with the program. Housing rehabilitation is a key service outlined in Fulton County’s Consolidated Plan and Annual Action Plan to support residents in need (primarily seniors).
Scope of Work: The Housing Rehabilitation Program provides a mechanism for eligible homeowners to bring their eligible houses into compliance with local codes and provide safe, decent housing for lower-income individuals. Meals on Wheels of Atlanta issues program funds to contractors that perform specified repairs to the homes of eligible homeowners.
Community Impact: Community Development, through Meals on Wheels, in 2025 repaired 43 homes for Fulton County constituents.
Department Recommendation: Recommends approval to allow home repair services to continue for eligible Fulton County homeowners.
Project Implications: Granting approval will allow Community Development to continue to repair homes for Fulton County constituents, meet HUD CDBG timeliness and HUD’s Consolidated Plan and Annual Action Plan requirements.
Community Issues/Concerns: The Department has not identified any community issues or concerns regarding this request.
Department Issues/Concerns: The Department has not identified any departmental issues or concerns regarding this request.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0354 |
5/7/2025 |
$860,341.54 |
|
90 Day Extension |
102-364 (e) |
1/1/2026 |
$25,000.00 |
|
Renewal No. 1 |
|
|
$1,002,791.54 |
|
Total Revised Amount |
|
|
$1,888,133.08 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,002,791.54
Prime Vendor: Meals on Wheels
Prime Status: Non-Profit
Location: Atlanta, GA
County: Fulton County
Prime Value: $1,002,791.54 or 100.00%
Total Contracting Value: $1,002,791.54 or 100.00%
Total Certified Value: Non-Profit
Exhibits Attached
Exhibit 1: Performance Evaluation
Exhibit 2: Contract Renewal Evaluation
Exhibit 3: Renewal Agreement No. 1
Contact Information (Type Name, Title, Agency and Phone)
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Stan Wilson, Community Development Director, 470-526-9655
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$860,341.54 |
|
Previous Adjustments: |
$25,000.00 |
|
This Request: |
$1,002,791.54 |
|
TOTAL: |
$1,888,133.08 |
Fiscal Impact / Funding Source
Funding Line 1:
100-121-18HR-V109: General Fund, Community Development, Housing Rehab $662,401.00
Funding Line 2:
865-121-8621-V109-GY21-85D; Community Development Block Grant, Housing Rehab $76.04
Funding Line 3:
865-121-8621-V109-GY22-85D; Community Development Block Grant, Housing Rehab $162.57
Funding Line 4:
865-121-8621-V109-GY23-85D; Community Development Block Grant, Housing Rehab $78,731.64
Funding Line 5:
865-121-8621-V109-GY24-85D; Community Development Block Grant, Housing Rehab $9,406.29
Funding Line 6:
865-121-8621-V109-GY25-85D; Community Development Block Grant, Housing Rehab $252,014.00
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Key Contract T |
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Start Date: 4/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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12/15/2025 |
1/4/2026 |