Department
Real Estate and Asset Management
Requested Action
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 22ITBC135037C-GS, Ballasts, Lamps, Light Fixtures and Related Supplies in an amount not to exceed $7,500.00 with (A) E. Sam Jones - Distributor, Inc. (Atlanta, GA) in an amount not to exceed $3,750.00, (B) Voss Electric Company (Marietta, GA) in an amount not to exceed $3,750.00, to provide ballasts, lamps, lens, lighting supplies and related items on an "as needed" basis for Fulton County facilities and parking lots through December 31, 2023. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to increase spending authorities to provide ballasts, lamps, lens, lighting supplies and related items on an "as needed" basis at Fulton County facilities and parking lots.
The increase in spending authority is being requested to allow the Department of Real Estate and Asset Management (DREAM) to purchase additional supplies for needed repairs in the Justice Center Complex.
Scope of Work: These contracts furnish all the necessary ballasts, lamps, lens, lighting supplies and related items on an "as needed" basis for DREAM staff that’s responsible for routine repairs and preventive maintenance. They also provide referenced equipment to ongoing DREAM retrofit projects that upgrade florescent bulbs/ballasts to more costly LED components (which include, drivers and engines) for Fulton County facilities and parking lots.
Community Impact: This impacts the ability to ensure all County facilities are well lighted.
Department Recommendation: DREAM recommends approval to increase spending authorities to cover the costs for ballasts, lamps, lens, lighting supplies and related items used in all Fulton County facilities and parking lots until the end of FY2023 to ensure adequate lighting.
Historical Expenditures:
FY2023: The County expenditures as of 10/3/2023, $84,059.26
FY2022: The County spent $111,119.88
FY2021: The County spent $78,076.38
FY2020: The County spent $68,290.00
FY2019: The County spent $81,970.00
FY2018: The County spent $124,896.00
Project Implications: These contracts provide all the necessary ballasts, lamps, light fixtures, and related supplies on an-as needed basis for DREAM’s maintenance staff that are responsible for maintaining Fulton County facilities and parking lots. Failure to provide the necessary materials will result in delays of repairs that require immediate attention as well as routine maintenance services.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these contracts are not approved, the Department will not be able to provide ballasts, lamps, light fixtures, and related supplies to the DREAM in-house maintenance staff for routine maintenance services Countywide.
Contract Modification
(A) E. Sam Jones - Distributor, Inc.
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0876 |
11-16-22 |
$47,000.00 |
|
Increase Spending Authority |
|
|
$3,750.00 |
|
Total Revised Amount |
|
|
$50,750.00 |
(B) Voss Electric Company
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0876 |
11-16-22 |
$23,000.00 |
|
Increase Spending Authority |
|
|
$3,750.00 |
|
Total Revised Amount |
|
|
$26.750.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $7,500.00
(A)
Contract Value: $3,750.00
Prime Vendor: E. Sam Jones - Distributor, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $3,750.00 or 100.00%
Subcontractor: None
Total Contract Value: $3,750.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $3,750.00
Prime Vendor: Voss Electric Company
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $3,750.00 or 100.00%
Subcontractor: None
Total Contract Value: $3,750.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $7,500.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Contracts
Exhibit 2: Contractor’s Performance Reports
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$100,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$7,500.00 |
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TOTAL: |
107,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1450: General, Real Estate and Asset Management, Maintenance Supplies- $7,500.00
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Key Contract Terms |
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Start Date: 1/1/1931 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 Renewal options remain |
Overall Contractor Performance Rating:
(A) E. Sam Jones 100
(B) Voss Electric 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |