Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of a Memorandum of Understanding between Fulton County and Georgia Department of Transportation for the Widening, Milling and Resurfacing Project (PI-0016443) of SR372 Birmingham Hwy at Birmingham Road and Hickory Flat Road Improvements in North Fulton. The project involves an adjustment of existing water valves, installing/relocating fire hydrants and installation of insertion valves with appurtenances within Fulton County at an estimated cost of $57,500.00. The MOU is effective upon execution. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
GA CONST Art. 9, 3, I provides that the County may contract for any period not exceeding 50 years with any other public agency, public corporation, or public authority for joint services, for the provision of services, or for the joint or separate use of facilities or equipment; but such contracts must deal with activities, services, or facilities that the contracting parties are authorized by law to undertake or provide. O.C.G.A 36-10-1. All official contracts entered into by the County governing authority with other persons on behalf of the County shall be in writing and entered on its minutes.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☐
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Georgia Department of Transportation will be bidding to improve intersection of the SR372 Birmingham Hwy at Birmingham Road and Hickory Flat Road in their project. A Memorandum of Understanding (MOU) with the Georgia Department of Transportation has been proposed as the method of allowing the GDOT contractor to adjust / install valves; and relocate fire hydrants with appurtenances. Fulton County staff will be on-site during the relocation of the fire hydrants to ensure that its construction is done to Fulton County standards.
Community Impact: Currently waterlines have served facilities within the SR372 Birmingham Hwy at Birmingham Road and Hickory Flat Road location as a part of Fulton County North Fulton water distribution system. The roadway improvements will affect the elevation of the existing fire hydrant and water valves in this area, therefore it needs to relocation and adjust proposed road grade.
Department Recommendation: The Fulton County Department of Public Works recommends executing the Memorandum of Understanding (MOU) with the Georgia Department of Transportation as the most cost-effective way to complete these existing fire hydrants relocation and water valves adjustments work.
Project Implications: The road widening, milling and resurfacing impacts the existing water system due to modifications of existing grades along the roadway which in turn requires structures to be adjusted to match the proposed roadway surface. The adjustment of water valves and fire hydrants must occur to maintain service in this area.
Community Issues/Concerns: During the construction of water valves and fire hydrant adjustments, the water service is to be maintained and not to be impacted
Department Issues/Concerns: The Department has no issues or concerns with the proposed MOU.
Contract Modification (Delete this chart only if the Requested Action is for a NEW award. Simply insert the text “New Procurement.” If the Requested Action is for a Contract Modification ((Renewal, Amendment, Change Order, Extension, Increase Spending Authority)), the chart should remain and be completed.)
New Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Georgia Department of Transportation
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit A - MOU between GDOT and Fulton County- PI#0016443 SR372
Exhibit B -Cost Estimate for SR 372 Birmingham Rd Intersection Improvements
Contact Information (Type Name, Title, Agency and Phone)
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Georgia Department of Transportation (GDOT)
Contract Attached
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Yes
Previous Contracts
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No
Total Contract Value
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This Request: |
$57,500.00 |
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$57,500.00 |
Grant Information Summary
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I301 Water & Sewer Renewal and Extension Fund
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Would you select/recommend this vendor again?
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