Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC #99999-001-SPD0000154-0001, Facility Maintenance Solution in the amount not to exceed $388,622.76 with CGL Facility Management, LLC (Fayetteville, GA), to provide preventive and corrective maintenance services for the Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd NW, Atlanta, GA 30336. Effective dates: January 1, 2025, through July 14, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This statewide contract provides provide preventive and corrective maintenance services for the Fulton County Animal Services Facility located at 1251 Fulton Industrial Blvd NW, Atlanta, GA 30336 for FY2025.
Scope of Work: The statewide contractor (facility maintenance) will be required to provide facility management and technical expertise to protect the new facility’s capital investments and to effectively maintain the interior equipment, systems, and spaces in accordance with manufacturer/builder recommendations for the preventive maintenance as well as perform corrective maintenance (repairs) on an as-needed basis. The systems to be maintained include, but are not limited to, the following:
• Heating Ventilation and Air Conditioning systems (HVAC)
• Electrical Distribution Systems including emergency generators
• Plumbing and Sewer Systems
• Fire Alarm System
• Fire Sprinkler System
• Security Systems
The Contractor shall develop and implement an effective, consistent, and documented preventive maintenance program. The program will target system performance, life cycle cost, energy consumption, and safety. The total price includes an additional 10% in spending authority to cover the cost of materials associated with corrective maintenance per the terms and conditions of the contract.
The contractor shall provide a skilled workforce with the necessary qualifications, certifications, and experience to perform the requested services.
Staff onsite hours are defined as Monday-Friday 7AM-7PM and Saturday 7AM- 3PM. Sunday is an on-call basis only.
Community Impact: This service impact Fulton County cities: Alpharetta, Atlanta, Chattahoochee Hills, College Park, East Point, Fairburn, Hapeville, Johns Creek, Milton, Mountain Park, Palmetto, Roswell, Sandy Springs, South Fulton, Union City.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Since the current Statewide Contract #99999-001-SPD0000154-0001 for Facility Maintenance will expired on July 14, 2025. DREAM is making this request to coincide with the current State contract term of January 1, 2025, through July 14, 2025, in the amount of $388,622.76. We anticipate the State will have a new Facility Maintenance contract in place by July 15, 2025, and then DREAM will submit a new Agenda Item for BOC approval of statewide contract for the remaining 6-months from July 15, 2025, through December 31, 2025 in the remaining spending balance of $388,622.76.
DREAM will seek total spending authority in the amount of $777,245.53 for FY2025, with the approval of this contract and the eventual extension after July 15, 2025, such that this total will be an increase of $26,283.67 ($750,961.86 - $777,245.53=$26,283.67) over FY2024. The Statewide Contractor (CGL Facility Management, LLC) is proposing an increase.
This is a time and materials contract that require covering the costs for replacement of parts/components and labor for maintenance repairs for the Fulton County Animal Shelter Facility.
Project Implications: This statewide contract allows the County to provide preventive and corrective maintenance services to ensure the optimum operation performance of the facility.
Community Issues/Concerns: If this statewide contract is not approved, DREAM does not have the internal resources necessary to render adequate and timely maintenance service to the new facility.
Department Issues/Concerns: If this statewide contract is not approved, there will be a delay in providing internal resources necessary to render adequate and timely maintenance service to this new Animal Shelter facility.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC#99999-001-SPD0000154-0001
Exhibit 2: Cooperative Purchasing Justification and Approval Form
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$388,622.76 |
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TOTAL: |
$388,622.76 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
312-335-S210-1116: Contractual Services Animal Control, Emergency Management, Building Maintenance- $388,622.76 “Subject to availability of funds adopted for FY2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 7/14/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2024 |
9/30/2024 |