Department
Superior Court Administration
Requested Action
title
Request approval to amend an existing contract - Superior Court, 22RFP052A-CJC, Jury Management System, in an amount not to exceed $24,000.00, with Jury Systems Incorporated (Simi Valley, CA), to modify the contract to include the costs associated with text messages to jurors resulting from new rules adopted by the Federal Communications Commission under the Telephone Consumer Protection Act (TCPA). Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Superior and State Courts recommend approval of Jury Management System contract modification to provide and implement a cloud-based jury management system. The Georgia Council of Superior Court Clerks (“GCSCC”), through the Official Code of Georgia Annotated (“O.C.G.A.”) and the Jury Composition Rule, are required to devise and place into operation a plan for random juror selection of grand and petit jurors. Said plan shall be designed to meet the requirements of Georgia statutes, in particular O.C.G.A. § 15-12-40.1 et. seq. Each clerk shall obtain its county master jury list from GCSCC. The GCSCC shall disseminate, in electronic format, a county master jury list to the respective clerk once each calendar year. The Jury Services Division provides ongoing jury management services to 20 Superior Court Judges and 12 State Court Judges.
Scope of Work: Jury Systems Incorporated will provide a cloud-based jury management system which will allow staff to create random jury pools for summonses, trial panels, and grand jury panels. The system will also be used for inputting and storing jurors’ biographical data, the tracking of the granting or denying of excusals, exemptions, and deferrals from jury duty. Additionally, the system is used for juror check-in, attending jurors, allowing jurors to opt into receiving text messages, and processing juror payments.
Community Impact: The jury management system is a critical component in allowing the citizens of Fulton County the opportunity to participate in the judicial system as required by law.
Department Recommendation: Superior Court Administration recommends approval of this contract.
Project Implications: The Jury Management System is used for the creation and maintenance of all records and documents necessary to summon, qualify, manage, and pay jurors for services as per the requirements of the Georgia Statutes regarding jury duty.
Community Issues/Concerns: There are no known issues or concerns related to this contract.
Department Issues/Concerns: Superior Court Administration has no concerns regarding this contract.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0250 |
|
$298,000.00 |
|
Amendment No. 1 |
|
|
$24,000.00 |
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Total Revised Amount |
|
|
$322,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
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Exhibits Attached
Exhibit 1: Amendment No. 1 to Form of Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
David Summerlin, Court Administrator, Superior Court, 404.612.4529
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$298,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$24,000.00 |
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TOTAL: |
$322,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-450-4503-1117: General, Superior Court Administration, Database Fees, $24,000
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Effective upon BOC approval |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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