Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Information Technology, 22ITBC1006B-PS, Fulton PC Refresh, in an amount not to exceed $2,368,000.00 with CDW Government LLC (Vernon Hills, IL) to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations, specialty computing devices to include iPads, iMacs, MS Surface Pros and supporting peripherals for an additional 9 month period in order to provide additional time to create a new solicitation. Effective Dates: April 1, 2026 through December 31, 2026.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract will provide enterprise business workstation hardware to include but is not limited to personal computers, laptops, monitors docking station and peripherals for both standard and specialty equipment. Non-standard specialty equipment includes but not limited to Toughbooks, tablets, and specific business dependent devices such as MAC and Surface Pros. This contract includes warranty support and imaging services from the vendor.
Scope of Work: This contract provides business-class PCs, laptops, monitors, docking stations, and specialty computing devices to support County agencies and IT operations on an as-needed basis.
Community Impact: Negative impact to Departments/County Agencies who provide public facing services where technology requires replacement or new devices. Constituents that may be impacted include services provided through computer access at Library’s, Senior Centers, Court Services etc.
Department Recommendation: Approval is recommended.
Project Implications: If the Board action is not approved, Departmental agencies will not be able to procure desktop personal computers (PCs), laptops, monitors and docking stations and other peripherals that are necessary for continuity of operations and deliver services to County customers and constituents.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: If not approved, FCIT will be unable to procure desktop personal computers (PCs), laptops, monitors and docking stations and other peripherals that are necessary for continuity of operations and deliver services to County customers and constituents. It is critical that this item is reviewed and eventually approved.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0245 |
4/12/2023 |
$1,431,319.61 |
|
1st Renewal |
23-0944 |
10/20/2023 |
$1,500,000.00 |
|
Amendment 1 |
24-0687 |
10/16/2024 |
$450,000.00 |
|
2nd Renewal |
24-0790 |
11/20/2024 |
$1,950,000.00 |
|
Amendment 2 |
25-0752 |
10/1/2025 |
$850,000.00 |
|
90-Day Contract Extension 1 |
102-369e |
1/26/2026 |
90,000.00 |
|
Extension No. 2 |
|
|
$2,368,000.00 |
|
Total Revised Amount |
|
|
$8,639,319.61 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,368,000.00
Prime Vendor: CDW Government
Prime Status: Non-Minority
Location: Vernon Hills, IL
County: Lake County
Prime Value: $2,368,000.00 or 100.00%
Total Contract Value: $2,368,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1 - Performance Evaluation
Exhibit 2 - Extension No. 2 To Form of Contract
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,431,319.61 |
|
Previous Adjustments: |
$6,274,319.61 |
|
This Request: |
$2,368,000.00 |
|
TOTAL: |
$8,639,319.61 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
Funding provided by agencies requesting products and services - $977,512.00 (Subject to availability of funding adopted for FY2026 by BOC)
Funding Line 2:
500-220-2200-A060 $1,390,488.00 (Subject to availability of funding adopted for FY2026 by BOC)
|
Key Contract Terms |
|
Start Date: 4/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: 2,368.000.00 |
Renewal/Extension Terms: 9 Months |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again? Yes
|
Report Period Start: |
Report Period End: |
|
7/12/2025 |
10/23/2025 |