Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, 21ITB128258C-CG-(A), Janitorial Services for Selected Fulton County Facilities (Groups C, D, & G) in the amount of $111,520.00 with A-Action Janitorial Service, Inc. (Lithonia, GA) to add the Fulton County Central Warehouse to the existing contract Group C (Central Libraries) and assume the janitorial services responsibilities according to the terms and conditions of the contract. Effective dates: September 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: To amend existing contract to add Fulton County Central Warehouse to Group C (Central Libraries) for the remaining four months of 2023, September 1, 2023 through December 31, 2023.
Scope of Work: The Scope of Work includes all labor, materials, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality of janitorial services at this facility, to include day porter services. A-Action also includes Wipe Down of Shared Surfaces in High Touch Areas and Increase in Frequency of Cleaning with approved Novel Coronavirus (COVID-19) Fighting Products.
• Total (Office Space)- 119,167 Sq. Ft.
• Cleanable (Office Space)- 100,100 Sq. Ft.
Community Impact: The overall community impact is to provide clean and sanitary janitorial services to this County facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
A-Action Janitorial Services, Inc. is currently responsible for providing janitorial services for Group C which consists of 5 facilities, the Central, Auburn, Martin Luther King, Peachtree, and Mechanicsville Libraries with a total of 323,852 cleanable square footage.
A-Action Janitorial Service, Inc. was the only available Janitorial Contractor that has the immediate capacity to perform the required services for this contract.
A-Action has performed extremely well and is highly competent as a janitorial contractor for Fulton County as stated in their performance report.
Project Implications: This amendment will allow the existing Janitorial Contractor to provide and maintain a sustainable, clean and sanitary County facility at the Fulton County Central Warehouse. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract amendment is not approved, there will be a delay in providing janitorial services for the Fulton County Central Warehouse.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0058 |
1/19/22 |
$408,000.00 |
|
1st Renewal |
22-0859 |
11/16/22 |
$408,000.00 |
|
Amendment No. 1 |
|
|
$111,520.00 |
|
Total Revised Amount |
|
|
$927,520.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
(A)
Contract Value: $111,520.00
Prime Vendor: A-Action Janitorial Service, Inc.
Prime Status: African American Female Business Enterprise
Location: Lithonia, GA
County: DeKalb County
Prime Value: $111,520.00 or 100.00%
Total Contract Value: $111,520.00 or 100.00%
Total Certified Value: $111,520.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$408,000.00 |
|
Previous Adjustments: |
$408,000.00 |
|
This Request: |
$111,520.00 |
|
TOTAL: |
$927,520.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $111,520.00
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Key Contract Terms |
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Start Date: 10/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 91
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |