Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Fulton County Information Technology (FCIT), 21ITB0101B-EC, Countywide Audio-Visual Services and Systems in the total amount of $440,000.00 with (A) Audiovisual Innovations, Inc. (Duluth, GA) in the amount of $220,000.00 and( B) Basesix (Marietta, GA) in the amount of $220,000.00, to provide Countywide audio visual systems equipment, support and services. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: FCIT recommends the approval to renew the existing contract. Fulton County operates a number of facilities located throughout the County which require audio visual systems for new facilities, upgrades for older systems and repairs and consultation for possible replacement of components and systems. The products and services procured by the County as a 'result of this bid may range in scope from the purchase of simple video conference equipment components to a completely installed "Turn-Key" complex multipoint video conference system with full maintenance and support. Provide products and services for the installation and maintenance of Fulton County audio visual systems. The installations may include installation of products, wiring, cabinetry, electrical and sound systems associated with the audio-visual needs of the various agencies. Projects include audiovisual system upgrades in various departmental conference rooms, court rooms, libraries as necessary.
Community Impact: New and improved systems will provide better communication opportunities and options for citizens in libraries; and new systems in Fulton County agencies will provide better communication capabilities and the utilization of advanced technologies for better performance.
Department Recommendation: FCIT recommends approval of this item.
Project Implications: The renewal of this contract will allow necessary AV upgrades to be scheduled and installed and will allow any current construction to continue as planned.
Community Issues/Concerns: There are no community concerns with this approval request.
Department Issues/Concerns: There are no departmental concerns with this approval request.
Contract Modification
(A) Audiovisual Innovations, Inc.
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0272 |
4/14/21 |
$259,000.00 |
|
1st Renewal |
|
|
$220,000.00 |
|
Total Revised Amount |
|
|
$479,000.00 |
(B) Basesix
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0272 |
4/14/21 |
$259,000.00 |
|
1st Renewal |
|
|
$220,000.00 |
|
Total Revised Amount |
|
|
$479,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $440,000.00
(A)
Contract Value: $220,000.00
Prime Vendor: Audio Visual Innovations, Inc. (AVI-SPL, LLC)
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $220,000.00 or 100.00%
Total Contract Value: $220,000.00 or 100.00%
Total M/FBE Value: $0.00
(B)
Contract Value: $220,000.00
Prime Vendor: Basesix
Prime Status: Non-Minority
Location: Marietta, GA
County: Cobb County
Prime Value: $120,000.00 or 60.00%
Subcontractor: Anderson Technologies
Subcontractor Status: Hispanic Male Business - Non-Certified
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $80,000.00 or 40.00%
Total Contract Value: $220,000.00 or 100.00%
Total M/FBE Value: $80,000.00 or 40.00%
Grand Contract Total: $440,000.00 or 100.00%
Grand M/FBE Value: $88,000.00 or 20.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: 2022 Project List
Exhibit 2: Contractors Performance Reports
Exhibit 3: Contract Renewal Agreements
Contact Information (Type Name, Title, Agency and Phone)
title
Glenn Melendez, CIO, Department of Information Technology, (404) 612-0192
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$518,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$440,000.00 |
|
TOTAL: |
$958,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
Funding lines to be provided by agencies requesting systems and services (Pending approval of 2022 budget)
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: $440,000.00 |
Renewal/Extension Terms: 1 of 2 |
Overall Contractor Performance Rating:
Audiovisual Innovations - 3.60
Basesix, LLC - 3.40
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
7/1/2021 |
9/30/2021 |