Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Information Technology, 20RFP894152K-BKJ, Office 365 Implementation Services, in an amount not to exceed $424,270.00 with B2B Technologies, LLC (Atlanta, GA) for an additional 12 month period for additional technical needs related to the upgrade of IT infrastructure associated with the implementation of Office 365. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to extend the existing contract to provide the Department of Information Technology with additional technical support and consulting services to complete the implementation of Office 365 countywide
Scope of Work: The scope of work will include numerous areas of technical need:
§ Support hours to provide shoulder to shoulder training and issue resolution with B2B and FCIT staff. Recent staff additions would benefit from working with B2B resolving technical issues.
§ Sustainable Support Strategy for SharePoint Online and Teams provides the expertise required for an enhanced rollout of SharePoint and Teams.
§ Management and Rollout Strategy for Office 365 Add-on Applications would support the rollout of enhanced Microsoft application including Power BI.
§ EndPoint services addresses the requirement for co-management and full migration to Microsoft Intune.
§ Service Desk consulting services to aid with the assignment of roles troubleshooting Intune, and training of Service Desk.
§ Security consulting services to address advanced cloud security including; Identity and Access Administration, Data Loss Prevention Administration, and Security Configuration for Microsoft 365.
§ Infrastructure consulting services to address several outstanding tasks including Exchange Public Folder Migration, Decommissioning of Exchange 2007 and Exchange 2013, AirWatch and Enterprise Vault Decommissioning, Exchange 2019 Management Server, and eDiscovery Self-Service Configuration and Training.
With the completion of these tasks the County can fully realize the benefits of cloud-based email, cloud-based data access, enhanced cloud security, and an enhanced SharePoint/Teams presentation.
Community Impact: The impact of the proposed contract is a Countywide experience. All departments would benefit from the completion of tasks related to the Office 365 project. The County will realize substantial savings from the decommission of AirWatch and Enterprise Vault. All departments will benefit from the full implementation of self service for open records requests. Other Countywide benefits include; endpoints regularly updated with the most recent software, enhance mobile device experience with the completed implementation to Intune, a more robust rollout of Teams and SharePoint Online, and reduced storage costs as data is relocated to the cloud. In summary, the completion of proposed extended contract will result in reduced annual expenses, more accessible data, and the delivery of most current application software.
Department Recommendation: FCIT recommends approval of the extension of B2B contract for Office 365 implementation services.
Project Implications: The project will result in lower annual expenses for on-premises data storage, mobile device management (cell phones), and archival of emails. The County Microsoft 365 licenses include cloud data storage, mobile device management and email archival.
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0020 |
1/6/21 |
$1,360,557.00 |
|
Extension No.1 |
|
|
$424,270.00 |
|
Total Revised Amount |
|
|
$1,784,827.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $424,270.00
Prime Vendor: B2B Technologies, LLC
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $424,270.00 or 100.00%
Total Contract Value: $424,270.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Extension No.1 Agreement to Form of Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Proposal Office 365 Extended Contractual Support
Contact Information
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,360,557.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$424,270.00 |
|
TOTAL: |
$1,784,827.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-220-2205-1113: General Fund, IT, Software License
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/4/2023 |
8/3/2023 |