Department
Sheriff
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract, Sheriff Office, 22RFP0405B-PS, Delinquent Tax Sales Preparation Services to revise certain provisions of the contract agreement regarding compensation. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This amendment is required in order to amend the Agreement to revise the following provisions regarding compensation:
Article 10. Rate Structure to be deleted in its entirety and replaced with the following text:
“Compensation for work performed by Contractor on the Project shall be in accordance with the payment provisions and compensation schedule, attached as Exhibit E, Compensation.
This is a Revenue Neutral Contract. All expenses incurred by the County for the work provided by Contractor to aid the Fulton County Sheriff’s Office in officially conducting a tax sale are paid to the Sheriff’s Office by the successful bidder/purchaser at such sale and the Sheriff’s Office remits said monies to the County which, in turn, compensates the Contractor. As a result, there is no cost to the County for the work provided by Contractor.”
The rate structure that the Contractor shall use for the Project shall be in accordance with Exhibit E, rate structure for tax sales preparation services”
Exhibit E, Compensation shall be corrected as follows:
The first complete sentence in “Exhibit E, Compensation,” which states that “[t]his is a Revenue Generating Contract and the rate structure that the Contractor shall use for this project shall be in accordance with the rate structure listed below” is hereby amended to state that “[t]his is a Revenue Neutral Contract and the rate structure that the Contractor shall use for this project shall be in accordance with the rate structure listed below.”
Scope of Work: To provide type-written title examinations and abstracts and other delineated delinquent, pre-tax sales preparation services and to provide certain delineated post-tax sale services, collectively, the “Delinquent Tax Sales Preparation Services to the Fulton County Sheriff’s Office in connection with each successful tax sale.
Community Impact: None
Department Recommendation: Recommend approval.
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: Corrections to the contract agreement are required in order to perform scope of work under the contract agreement.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0494 |
7/13/2022 |
Revenue Neutral |
|
1st Renewal |
23-0614 |
9/20/2023 |
Revenue Neutral |
|
90 Day Extension |
102-364 |
7/21/2023 |
Revenue Neutral |
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Amendment No. 1 |
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|
Revenue Neutral |
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Total Revised Amount |
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Revenue Neutral |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Revenue Neutral
Prime Vendor: Delinquent Tax Sales Services
Prime Status: Non-Minority
Location: Carrollton, GA
County: Carroll County
Prime Value: Revenue Neutral
Total Contract Value: Revenue Neutral
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Agreement
Contact Information (Type Name, Title, Agency and Phone)
title
Felicia Strong-Whitaker, Chief Purchasing Agent, Purchasing & Contract Compliance
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
Revenue Neutral |
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Previous Adjustments: |
Revenue Neutral |
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This Request: |
Revenue Neutral |
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TOTAL: |
Revenue Neutral |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
421-330-3310-1160: Sheriff’s Office Sale Trust, Sheriff, Professional Services-Revenue
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Key Contract Terms |
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Start Date: 8/1/2023 |
End Date: 7/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/1/2022 |
7/31/2023 |
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