Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, Bid #24ITB143254C-JH, Mail Services Operation in the amount not to exceed $373,883.76 with Moore Partners, Inc., dba More Business Solutions (Peachtree Corners, GA), to provide mail services countywide. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2026, through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract provides operational management of mail services for Fulton County agencies which includes all mail equipment, trained management, equipment maintenance and personnel under the direction of the Department of Real Estate and Asset Management.
Scope of Work: The Scope of Work consists of:
- Pick-up and delivery services for approximately 37 mail stops in the Government Center and Judicial Center Complexes and approximately 59 remote locations with inter-office mail to include the Central Warehouse, 4700 Northpoint Parkway, and the Fulton County Animal Services facility.
- USPS mail by metered mailing and management services for domestic express mail and package deliveries.
- Pre-sort mailing services.
- Provide user Departments/agencies monthly reports on their operating costs associated with mail services for volume and pickup, deliveries, and courier services.
Community Impact: This contract has limited community impact.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority for 2026 in the total amount of $373,883.76, is an increase of $24,459.60 (7%) over 2025, which is due to the impact of anticipated annual price increases for the Base Management Fee and Presort Mailing Services for FY2026 (see Exhibit 4-Bid Form). This requested spending authority is sufficient to cover these anticipated costs for FY2026.
Project Implications: This service is critical as it services approximately 37 mail stops in the Government Center and Judicial Center Complexes and approximately 59 remote locations for pick-up and delivery services, which, without it, would require mail equipment at each of these sites.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this renewal contract is not approved, the Department cannot provide mail services operations to approximately 37 mail stops in the Government Center and Judicial Center Complexes and approximately 59 remote locations and employ personnel to handle inter-office mail services, delivery of mail to USPS daily, as well as the processing of presort mailing services.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0650 |
10/2/24 |
$349,424.16 |
|
1st Renewal |
|
|
$373,883.76 |
|
Total Revised Amount |
|
|
$723,307.92 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $373,883.76
Prime Vendor: Moore Partners, Inc. dba More Business Solutions
Prime Status: White Female Business Enterprise
Location: Peachtree Corners, GA
County: Fayette County
Prime Value: $373,883.76 or 100.00%
Total Contract Value: $373,883.76 or 100.00%
Total Certified Value: $373,883.76 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Bid Form- 2026 Costs for Mail Services Operation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$349,424.16 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$373,883.76 |
|
TOTAL: |
$723,307.92 |
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5201-1711: General, Real Estate and Asset Management, Printing- $373,883.76 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
One renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |