Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, US Communities Home Depot Contract #16154, a Master Agreement Contract for Maintenance, Repair, Operating (MRO) Supplies, Industrial Supplies and Related Products and Services, in an amount not to exceed $200,000.00 with Home Depot USA, Inc. (Atlanta, GA), to purchase building materials, hardware, tools, paint, electrical and roofing materials, and related items. Effective January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This supply contract is needed to support DREAM’s Building Construction and Facilities Maintenance Divisions, Materials Warehouse and other Countywide Departments that may have the ability to purchase supplies items and equipment such as building, hardware, paint, electrical, roofing materials and related items in support of the departments meeting their tasks.
Scope of Work: This US Communities Contract offers supplies including, but not limited to, items such as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, handheld general-purpose tools, power tools, flooring, window coverings, and any other miscellaneous MRO supplies.
The key benefits of this contract include the following:
Ø Participating Public Agencies with annual net purchases of $10,000.00 to $25,000.00 sales will receive a 1% rebate.
Ø Annual net purchases at least $25,000.00 to $100,000.00 sales will receive a 2% rebate.
Ø Over $100,000.00 annual net sales will receive a 5% rebate.
Ø All rebates will be paid annually.
Ø User Departments can utilize P-Cards to make purchases up to $2,500.00 and all sales are tracked electronically to ensure proper documentation for rebate and any discounts.
Ø Access to competitive pricing at all U.S. The Home Depot stores.
Ø Direct ship to jobsite is available.
The contract can be utilized by each department on an as needed basis per project as requested based on their approved budget and availability of funding adopted for FY2025 by the BOC.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The contract management is coordinated by the Department of Real Estate and Asset Management, Building Construction and Facilities Maintenance Divisions.
Project Implications: This US Communities Contract offers the user departments the ability to purchase a variety of materials and supplies that are necessary to support the in-house staff in performing their tasks.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this US Communities Contract is not approved, the County Departments will not have the ability to purchase building, hardware, electrical and roofing materials, and related items.
Contract Modification: This is a new request
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
NA
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: US Communities Home Depot Contract #16154
Exhibit 2: Cooperative Purchasing Justification and Approval Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-TBD-TBD-1450: General, To Be Determine, Maintenance Supplies- $200,000.00“ Each department on an “as needed” basis per project as requested based on their approved budget and availability of funding adopted for FY 2025 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |