Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC 99999SPD-ES40199373-007; SWC 99999-001-SPD0000177-0009, and SWC 99999-001-SPD0000177-00022, in an total amount not to exceed $800,310.00 with (A) Griffin Chevrolet (Sylvester, GA) in an amount not to exceed $210,861.00 for the purchase of four (4) Class 1 trucks; (B) Environmental Products Group, Inc. (Atlanta, GA) in an amount not to exceed $343,469.00 for the purchase of one (1) Vactor Sewer Cleaner; and (C) G, J & L, Inc. (Augusta, GA) in an amount not to exceed $245,980.00 for the purchase of one (1) Excavator for the Department of Public Works. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: To purchase six (6) 2023 vehicles and equipment: four (4) administrative vehicles and two (2) units of specialized heavy equipment for the Fulton County Public Works Department.
2023 Public Works Vehicles and Equipment Breakdown and Cost:
|
|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
North Sewer (5459) |
|
1 |
Excavator, Model CX160D |
$245,980.00 |
1 |
0 |
1 |
$245,980.00 |
|
2 |
Chevrolet 2500 Pick-up Truck |
$55,581.00 |
0 |
1 |
1 |
$55,581.00 |
|
3 |
Chevrolet 1500 Pick-up Truck |
$51,760.00 |
0 |
1 |
1 |
$51,760.00 |
|
South Sewer (5469) |
|
4 |
Freightliner, M2 106/EPG, Vactor Sewer Cleaner |
$343,469.00 |
1 |
0 |
1 |
$343,469.00 |
|
5 |
Chevrolet 1500 Pick-up Truck |
$51,760.00 |
0 |
2 |
2 |
$103,520.00 |
|
10 |
Total |
2 |
4 |
6 |
$800,310.00 |
The four (4) Pick-Up trucks included in this action will replace existing older models that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage, and mechanical condition of the vehicles.
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc. are not covered under the warranty.
Community Impact: The heavy equipment items will be used to complete infrastructure work performed by Public Works’ staff that directly impacts the citizens of Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The statewide vehicle dealers will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for the coordination and delivery of the vehicles and equipment for Fulton County.
Project Implications: The replacement of these identified vehicles has exceeded their usefulness based on Policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: The County must have reliable vehicles and heavy equipment available to facilitate timely infrastructure repairs and respond to emergencies affecting service delivery to County citizens.
Department Issues/Concerns: If the purchase of these vehicles and specialized heavy equipment is not approved, the Department of Public Works will not be able to meet and accomplish its daily activity for the County.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
N/A
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contracts
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$800,310.00 |
|
TOTAL: |
$800,310.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1410: Water & Sewer Revenue, Public Works, Equipment - $456,841.00
Funding Line 2:
201-540-5469-1410: Water & Sewer Revenue, Public Works, Equipment- $343,469.00
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Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: New Vendors
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
N/A |
N/A |