Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 22ITB135136C-MH, Testing and Repair of Backflow Devices in an amount not to exceed $270,000.00 with B & W Mechanical Contractors, Inc. (Lawrenceville, GA), to provide on-site testing and repair of approximately 183 backflow preventive (BFP) devices for required maintenance on an “as-needed” basis for the Fulton County facilities. Effective dates: January 1, 2023 through December 31, 2023, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of lowest bidder to provide on-site testing and repair of approximately 183 backflow preventive (BFP) devices on an “as-needed” basis for the Fulton County facilities for FY2023.
Scope of Work: This contract furnishes all materials, parts, labor, equipment, transportation, and appurtenances necessary to provide on-site testing and repair of approximately 183 BFP devices for required maintenance on an “as-needed” basis for Fulton County facilities.
The scope of work also includes, but not limited to:
Repairs:
• Devices found defective during testing, notify Department.
• Provide a report to each zone in electronic format indicating all the details of each device the details of BFP installed and the test results.
• Repair will be carried out based on parts and labor used for the repair.
• Contractor must arrange for and obtain any necessary permits from local authorities if required, for working on the water supply system to a building.
System Impairment:
• Before starting work the Contract must meet with County representative (DREAM) to discuss and agree upon a program for execution of any part of the contract.
• Notify and coordinate with the appropriate County representative (DREAM) before shutting off water connections to the facility, applicable water lines, systems, and/or fire suppression systems, etc.
• Valid Master II Plumber’s License issued by the State of Georgia, completed course of study in the repair of backflow preventers recognized by the Environmental Protection Division of the Georgia Department of Natural Resources, and must have a valid certification from a tester certification program.
Community Impact: This contract is necessary for the environmental health to have working backflow plumbing systems to protect the County patrons and employees in County facilities against the contamination and/or pollution to our Water Supply System.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The recommendation for the award was based on the bidders’ prices for testing for approximately 183 total devices and per hourly labor charges for repairing backflow devices for each of the three (3) geographical zones (Central, North, and South) in Fulton County facilities and complying with the provisions of this ITB. A single bid analysis was conducted and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
The recommendation was also be based on the bidder’s submittal of required valid Master II Plumber’s License issued by the State of Georgia. Additionally, the licensed plumber shall have taken and completed a course of study in the repair of backflow preventers for repair of BFPs.
This is a time and materials contract. The requested spending authority in the amount of $270,000 will cover the costs for parts/components and hourly labor charges for annual testing and repairs of approximately 183 various types of installed BFP located in Fulton County facilities for FY2023. We also have identified and implementing a plan to replace DCV and DCVA Backflow Preventers in Central and Greater Fulton. The existing devices cannot be rebuilt and will require replacement to maintain compliance with current code requirements.
Project Implications: The City of Atlanta Cross-Connection Control and Backflow Protection Program is mandated on the federal, state, and local levels. These statutes, regulations and code provisions are intended to provide reasonable and required protection for the Atlanta Water Supply System against contamination and/or pollution resulting from backflow and/or back siphonage through cross connection and/or controlled plumbing connections.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department will not be able to perform this mandated service which would result in the County being subject to penalties for failure to meet the City of Atlanta’s backflow Compliance requirements (Ref. Atlanta City Code Section 154-66).
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $270,000.00
Prime Vendor: B & W Mechanical Contractors, Inc.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $270,000.00 or 100.00%
Total Contract Value: $270,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Exhibit 4: Single Bid Analysis
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$270,000.00 |
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TOTAL: |
$270,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $270,000.00 “Subject to availability of funding adopted for FY 2023 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |