Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, ITB#ITB121622K-DJ, Industrial Racking for the Fulton County Central Warehouse in the total amount of $208,896.69 with McGee Storage & Handling (Norcross, GA), requesting additional funding to cover the costs to purchase and deliver two (2) Electric Stock Pickers, one (1) Electric Forklift Truck and other related equipment components for the Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Atlanta, GA 30213. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background. Request approval to increase spending authority to cover the costs to allow the industrial racking contractor (McGee Storage) to provision temporary dumpsters required for the installation of the new racking systems along with temporary restroom facilities. Additionally, the design of the new racking system requires two (2) electric order pickers and related guidance systems along with a reach truck to support operational functions of the Fulton County Warehouse.
Scope of Work: This increase in spending authority is being requested to cover the costs to purchase and deliver (2) electric order pickers along with the power line drivers (guidance system) for respective staffs of both the Clerk of Superior and Magistrate Court and the Department of Information Technology to store and retrieve materials safely and effectively. Additionally, the Emergency Management Agency requires a Reach Truck to support their required operational functions at the new warehouse.
The BOC approved the Contract #22ITB121622K-DJ, to provide and install a variety of industrial racking for selected Fulton County agencies for the Fulton County Central Warehouse in the total amount of $3,137,629.89 with McGee Storage & Handling on April 12, 2023, as Item #23-0246. Now, we are requesting approval for the purchase and delivery of this required warehouse equipment and other related components in support of the daily warehouse operation. DREAM is not requesting additional funds for the warehouse project as the funding being requested is already part of the project budget.
Warehouse Equipment and Related Components Costs Breakdown:
|
|
Equipment Description |
Qty |
Unit Cost |
Total Cost |
|
1 |
Electric Stock Pickers - capacity 3,000 lbs., Lift Height 240 inches, Wire Guided, Standard Lead Acid Battery, Battery Charger |
2 |
$56,350.00 |
$112,700.00 |
|
2 |
Line Driver |
2 |
$6,400.00 |
$12,800.00 |
|
3 |
Electric Forklift Truck - Capacity 4,500 lbs., Forklift Height 270 inches, Standard Lead Acid Battery, Battery Charger |
1 |
$64,111.50 |
$64,111.50 |
|
4 |
Porta John - 4 months |
1 |
$812.00 |
$812.00 |
|
5 |
Dumpster - 7 Swap outs |
1 |
$7,555.19 |
$7,555.19 |
|
6 |
Dedicated 120 Volt 20amp Circuits to power line drivers in Clerk of Superior Courts and IT Department |
1 |
$2,824.00 |
$2,824.00 |
|
7 |
Dedicated 480 Volt 3-Phase 20-amp Circuits |
1 |
$8,094.00 |
$8,094.00 |
|
|
Total Costs |
|
|
$208,896.69 |
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Industrial Racking Contractor will work in collaboration with DREAM’s management team for the delivery of the new equipment for the Fulton County Central Warehouse.
Project Implications: This contract intent is to accommodate and support the selected County agencies by providing the most cost-effective equipment solution that will facilitate a workplace environment for a multi-faceted business operation at the Fulton County Central Warehouse.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the County does not have the capacity to provide the equipment needed for multiple agencies to perform their functions at the new warehouse.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0246 |
4/12/23 |
$3,137,629.89 |
|
Increase Spending Authority No. 1 |
|
|
$208,896.69 |
|
Total Revised Amount |
|
|
$3,346,526.58 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $208,896.69
Prime Vendor: McGee Storage & Handling
Prime Status: White Female Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Prime Value: $208,896.69 or 100.00%
Total Contract Value: $208,896.69 or 100.00%
Total Certified Value: $208,896.69 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$3,137,629.89 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$208,869.69 |
|
TOTAL: |
$3,346,526.58 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $208,869.69
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Completion of project deliveries as determined by Fulton County |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |