Department
Library
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of the Library System, 22ITBC134505K-DB, Shelf Ready Book and Best-Selling books in the amount of $1,000,000.00 with Brodart Co. (Williamsport, PA) to continue providing popular shelf ready books. This exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
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Requirement for Board Action In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Arts and Libraries
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This action will provide the library system an opportunity to utilize TAD funding for an entire fiscal year. This infusion of funding will significantly increase the quantity of new popular materials while also replenishing aged frequently used items. The library system plans to expense much of the funding in the next fiscal year but has a renewal option remaining if there is a shift in the strategy based on current fiscal conditions.
Scope of Work: This action will provide popular shelf ready books and other collection materials systemwide.
Community Impact: There is no community impact.
Department Recommendation: The County recommends approval of this contract.
Project Implications: None
Community Issues/Concerns: There are no Community Issues
Department Issues/Concerns: There are no Department Issues
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0580 |
8-17-22 |
$1,000,000.00 |
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1st Renewal |
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$1,000,000.00 |
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Total Revised Amount |
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$2,000,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,000,000.00
Prime Vendor: Brodart Company, Inc.
Prime Status: Non-Minority
Location: Williamsport, PA
County: Lycoming County
Prime Value: $1,000,000.00 or 100.00%
Total Contract Value: $1,000,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached
Exhibit 1: Contractor Performance Report-Memo
Exhibit 2: Contract Renewal Agreement Form
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
Jamar Parker, Financial Systems Manager, Library System 404-771-7578
Contract Attached
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Yes
Previous Contracts
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Choose an item.
Total Contract Value
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Original Approved Amount: |
$1,000,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,000,000.00 |
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TOTAL: |
$2,000,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
572-650-6500-1312:TAD Library Capital, Library, Books,-Library
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: One Renewal Option Remains |
Overall Contractor Performance Rating: See Memo
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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