Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, #18ITB112052K-DB, 2018 Standby Miscellaneous Construction - Wastewater System Services in the additional amount of $477,066.00 with Wade Coots Company, Inc. (Austell, GA), to provide standby miscellaneous construction - wastewater system services. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: Department of Public Works recommends approval to increase spending authority to complete projects which provide standby miscellaneous construction - wastewater system services.
Scope of Work: These standby contracts consist of providing all labor, equipment and materials necessary for the construction, installation, and repair of sewer mains, wastewater service lines, and projects associated with the spill mitigation program to reduce the inflow and infiltration of storm water into the sanitary system within both North and South Fulton County service areas. The work includes providing an emergency wastewater main repair crew on an as needed basis as directed by Public Works staff.
The additional authority is needed as certain projects cannot be completed within the budget year in 2021 due to material availability delay, contractor’s delay due to labor shortage as a result of COVID-19 pandemic, and inclement weather condition. If the increase is not approved, projects will be delayed until the 2022 contract is executed.
The below list requires this approval to complete the listed projects:
• Fifteen (15) Manhole repairs and rehabilitation at Azalea Drive
• 900 linear feet (LF) of 30-inch RCP pipe repair and creek bank restoration in Roswell and Alpharetta.
• Replacement of 700 lf of 8-inch VCP in Sandy Springs
Community Impact: If these repair/rehabilitation are not made it may lead to a pipe/manhole failure which will result in a sewer spill and may have an adverse impact to the human health and environment.
Department Recommendation: The Department of Public Works recommends approval to increase spending authority of the contract with Wade Coots Company, Inc.
Project Implications: Without the assistance of on-call, standby contractors, the amount of repair work that can be completed by Fulton County will be limited, especially in emergency situations.
Community Issues/Concerns: No concerns have been raised to Public Works staff.
Department Issues/Concerns: Public Works does not have any concern or issues.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0483 |
6/19/2019 |
$1,500,000.00 |
|
1st Renewal |
20-0375 |
5/20/2020 |
$1,500,000.00 |
|
2nd Renewal |
21-0462 |
6/16/2021 |
$1,500,000.00 |
|
Increase Spending Authority |
|
|
$ 477,066.00 |
|
Total Revised Amount |
|
|
$4,977,066.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $477,066.00
Prime Vendor: Wade Coots Company Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $429,359.40 or 90.00%
Subcontractor: NAPM Inc.
Subcontractor Status: Hispanic Male Business Enterprise Non-Certified
Location: Marietta, GA
County: Cobb County
Subcontractor Value: $47,706.60 or 10.00%
Total Contract Value: $477,066.00 or 100.00%
Total M/FBE Value $47,706.60 or 10.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$ 1,500,000.00 |
|
Previous Adjustments: |
$ 3,000,000.00 |
|
This Request: |
$ 477,066.00 |
|
TOTAL: |
$4,977,066.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S165: Water & Sewer R & E, Public Works, Linear Sewer Improvement - $477,066.00
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Key Contract Terms |
|
Start Date: Upon approval |
End Date: 12/31/2021 |
|
Cost Adjustment: |
Renewal/Extension Terms: none |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2021 |
6/30/2021 |