Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, Contract #16154, US Communities Home Depot, a Master Agreement Contract for Maintenance, Repair, Operating (MRO) Supplies, Industrial Supplies and Related Products and Services, in the amount of $350,000.00 with Home Depot (Atlanta, GA), to purchase building materials, hardware, tools, paint, electrical and roofing materials and related items in support of DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments. Effective January 1, 2022, through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to utilize Cooperative Purchasing (Home Depot Contract #16154), to purchase building, industrial and roofing materials & related supplies and products, tools, equipment and services for DREAM and other Countywide Departments for FY2022.
Scope of Work: This US Communities Contract offers supplies including, but not limited to, such items as appliances, building materials, hardware, HVAC, kitchen and bath cabinets, janitorial supplies, landscaping equipment and supplies, motors, pumps, paints and coatings, plumbing, pool chemicals and supplies, handheld general purpose tools, power tools, flooring, window coverings, and other miscellaneous MRO supplies.
The key benefits of this contract include the following:
• Participating Public Agencies with annual net purchases of $10,000 to $25,000 sales receive a 1% rebate.
• Annual net purchases at least $25,000 to $100,000 sales will receive a 2% rebate.
• Over $100,000 annual net sales will receive a 5% rebate.
• All rebates will be paid annually.
• User Departments can utilize P-Cards to make purchases up to $2,500 and all sales are tracked electronically to ensure proper documentation for rebate and any discounts.
• Access to competitive pricing at all U.S. The Home Depot stores.
• Direct ship to jobsite is available.
The contract can be utilized by each department on an as needed basis per project as requested based on their approved budget and availability of funding adopted for FY2022 by BOC.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize Cooperative Purchasing to purchase building materials, hardware, tools, paint, electrical and roofing materials and related items in support of Department of Real Estate and Asset Management’s (DREAM) Building Construction and Facilities Maintenance Divisions and other Countywide Departments for FY2022.
This supply contract is needed to support DREAM’s Building Construction and Facilities
Maintenance Divisions, Materials Warehouse and other Countywide Departments that may have the ability to purchase supplies items and equipment such as building, hardware, paint, electrical, roofing materials and related items in support of the departments meeting their tasks.
The contract management is coordinated by the Department of Real Estate and Asset Management, Building Construction and Facilities Maintenance Divisions.
Historical Expenditures:
• FY2021: The County allocated expenditure as of 10/27/2021, is $76,027.92
• FY2020: The County spent $156,002.43
• FY2019: The County spent $154,987.31
• FY2018: The County spent $153,351.54
• FY2017: The County spent $149,766.83
Project Implications: This US Communities Contract offers the user departments the ability to purchase a variety of materials and supplies that are necessary to support the in-house staff in performing their tasks.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this US Communities Contract is not approved, the County Departments will not have the ability to purchase building, hardware, electrical and roofing materials and related items.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: US Communities Home Depot Contract #16154
Exhibit 2: Contractor Performance Report
Exhibit 3: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$350,000.00 |
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TOTAL: |
$350,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-TBD-TBD-1450: General, To Be Determine, Maintenance Supplies- $350,000.00“Each department on an “as needed” basis per project as requested based on their approved budget and availability of funding adopted for FY 2022 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2022 |
12/31/2022 |