Department
Registration & Elections
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval to award a contract without competition - Registration and Elections, in the amount of $105,543.01 with DMT Solutions Global Corporation d/b/a BlueCrest (Danbury, CT) to upgrade software system of the Relia-Vote Mail Processing equipment. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-384, after conducting a good faith review, and the Purchasing Department has determined there is only one source available for the required supply, service, or contraction item, the request shall be forwarded to the requests for approval of Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: This request is to upgrade the Relia-Vote Mail Processing system to Windows 10 for enhancement of security. This request is pursuant to Purchasing Code Section 102-384(4) When necessary to maintain compatibility with existing equipment or systems, only specified makes and models of technical equipment, software, and parts will satisfy the county’s needs for additional units or replacement items, and only one source is available and Purchasing Code Section 102-384(f) exempt from notice requirements (5) The existence of limited rights in data, patent rights, copyrights, or secret processes; or similar circumstances, makes the supplies and services available from only one source.
Community Impact:
Department Recommendation: To approve request to purchase required equipment to upgrade the Relia-Vote Mail Processing system.
Project Implications:
Community Issues/Concerns:
Department Issues/Concerns: The Department of Registration and Elections recommends approval of this agenda item.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Cost Proposal
Contact Information (Type Name, Title, Agency and Phone)
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Richard L. Barron, Director, Registration & Elections
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
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Previous Adjustments: |
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This Request: |
$105,543.01 |
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TOTAL: |
$105,543.01 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
461-265-CTC2-1410: Grants, Registration & Elections, Equipment - $105,543.01
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Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Choose an item.
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