Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB134934C-MH, Moving Services in a total amount not to exceed $150,000.00 with (A) Beltmann Relocation Group (Stone Mountain, GA) in an amount not to exceed $60,000.00; (B) ALS Van Line Services, Inc. (Atlanta, GA) in an amount not to exceed $50,000.00; and, (C) Tuxedo Logistics, LLC dba Allied Commercial Services (Columbus, GA) in an amount not to exceed $40,000.00, to provide moving services on an “as-needed” basis for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2024 through December 31, 2024. (APPROVED UPON ADOPTION OF THE CONSENT AGENDA)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Renew existing contracts to provide Moving Services for Fulton County for FY2024.
Scope of Work: These contracts furnish all materials, parts, labor, tools, equipment, transportation, and appurtenances necessary to provide moving services on an “as-needed” basis for Fulton County.
The scope of work also includes, but is not limited to:
1. Providing moving cost and timeline estimates for each moving project upon request.
2. Packing, loading, and unloading of shelving, file cabinets, boxes, and related office equipment when required.
3. Cleaning up after each phase of the move, this directly related to packing/unpacking.
To ensure these contractors have ample opportunity to provide services, we will alternate between the three moving companies and this will allow the County maximum flexibility in having an alternate source to handle multiple large scales moves.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
We recommend $150,000.00 in total spending authority for FY2024 in order to be prepared for pending large scale moves associated with office renovations resulting from the space utilization study currently underway. This renewal and associated spending authority will afford the County sufficient flexibility to address large scale moves in an efficient and timely manner.
The Countywide moving contract is funded not only by DREAM as a part of its planned renovation activity, but also by user departments on an “as needed” basis with the coordination and management by DREAM.
Project Implications: This service is critical for large moves associated with relocation of County agencies due to building renovation or lease office space.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not be able to provide moving services for Departments associated with relocation.
Contract Modification
(A) Beltmann
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11-16-22 |
$60,000.00 |
|
Increased Spending Authority #1 |
23-0172 |
3-1-23 |
$130,000.00 |
|
1st Renewal |
|
|
$60,000.00 |
|
Total Revised Amount |
|
|
$250,000.00 |
(B) ALS Van Lines
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11-16-22 |
$50,000.00 |
|
1st Renewal |
|
|
$50,000.00 |
|
Total Revised Amount |
|
|
$100,000.00 |
(C) Tuxedo Logistics dba Allied
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0875 |
11-16-22 |
$40,000.00 |
|
Increased Spending Authority #1 |
23-0634 |
9-20-23 |
$555,397.00 |
|
1st Renewal |
|
|
$40,000.00 |
|
Total Revised Amount |
|
|
$635,397.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $150,000.00
(A)
Contract Value: $60,000.00
Prime Vendor: Beltman Relocation Group
Prime Status: Non-Minority
Location: Stone Mountain, GA
County: Dekalb County
Prime Value: $60,000.00 or 100.00%
Total Contract Value: $60,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $50,000.00
Prime Vendor: ALS Van Line Services, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $40,000.00
Prime Vendor: Tuxedo Logistics, LLC dba Allied Commercial Services
Prime Status: African American Male Business Enterprise
Location: Columbus, GA
County: Muscogee County
Prime Value: $40,000.00 or 100.00%
Total Contract Value: $40,000.00 or 100.00%
Total Certified Value: $40,000.00 or 100.00%
Grand Contract Value: $150,000.00 or 100.00%
Grand Certified Value: $40,000.00 or 26.67%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements - Beltmann
Exhibit 1: Contract Renewal Agreements - ALS
Exhibit 1: Contract Renewal Agreements - Tuxedo Logistics dba Allied
Exhibit 2: Contractor Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$150,000.00 |
|
Previous Adjustments: |
$685,397.00 |
|
This Request: |
$150,000.00 |
|
TOTAL: |
$985,397.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1160: General, Real Estate and Asset Management, Professional Services- $150,000.00 “Subject to availability of funding adopted for FY 2024 by BOC, and the contingent approval of other user departments”
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Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: 1 renewal option remains |
Overall Contractor Performance Rating:
Beltmann 85
ALS 85
Tuxedo Logistics dba Allied No evaluation to date
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
6/30/2023 |