Department
Sheriff
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Sheriff’s Office, RFP #18RFP020518B-BR, Delinquent Tax Sales Preparation Services with Government Tax Services, Inc. (Carrollton, Georgia) to provide type written title examinations, abstracts and delinquent tax sales preparation services. This action exercises the third of three renewal options. No renewal options remain. Effective dates: August 1, 2021 through July 31, 2022. This is a revenue neutral contract. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal request to the Board of Commissioners at 90 days prior to the contract date or 60 days in the contract term is six (6) month or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Sheriff’s Office recommends approval of a contract for Delinquent Tax Sales Preparation Services. The Sheriff’s Office uses Title Search Services to provide statutory notices to each and every owner. Mortgage Company and/or any party with an interest in property that is slated to be sold at the Sheriff’s Office Delinquent Property Tax Sales. The Sheriff’s Office requests renewal of an existing contract with Government Tax Services, Inc. to provide Title Search and Delinquent Tax Preparation Services as needed for mandated non-judicial tax sales conducted by the Sheriff. This is a revenue neutral contract. The Tax Sale is revenue neutral in that all expenses incurred are paid through fees collected from the tax sales and as a result there is no cost to the County for these services. Funds obtained under this contract are used to pay vendor to perform title search services that cannot be provided by in-house staff. The cost to provide title search and tax sales preparation are shown in Exhibit 4.
Community Impact: None to the knowledge of the Sheriff’s Office
Department Recommendation: The Sheriff’s Office recommends approval
Project Implications: Approval of this agreement will allow the Sheriff’s Office to perform its constitutional duties.
Community Issues/Concerns: None to the knowledge of the Sheriff’s Office.
Department Issues/Concerns: None to the knowledge of the Sheriff’s Office.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
18-0517 |
08/01/2019 |
Revenue Neutral |
|
1st Renewal |
19-0488 |
06/19/2019 |
Revenue Neutral |
|
2nd Renewal |
20-0498 |
08/05/2020 |
Revenue Neutral |
|
Renewal No. 3 |
|
|
Revenue Neutral |
|
Total Revised Amount |
|
|
Revenue Neutral |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Revenue Neutral Contract
Prime Vendor: Government Tax Services
Prime Status: Non-Minority
Location: Carrollton, GA
County: Carroll County
Prime Value: Revenue Neutral Contract
Subcontractor: None
Total Contract Value: Revenue Neutral Contract
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Exhibit 4: GTS Tax Sales Preparation Services Fees
Contact Information (Type Name, Title, Agency and Phone)
title
Rodney Stinson, Fiscal Administrator, Sheriff’s Office, 404-612-6011
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
0.00 |
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Previous Adjustments: |
0.00 |
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This Request: |
0.00 |
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TOTAL: |
0.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
0.00/421-330-3310-1160, Sheriff’s Sale Trust, Sheriff, Professional Services- Revenue Neutral
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Key Contract Terms |
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Start Date: 8/1/2021 |
End Date: 7/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2021 |
4/30/2021 |