Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 22ITBC135696C-GS, Law Enforcement Vehicles in an amount not to exceed $348,000.00 with Brannen Motor Company (Unadilla, GA), for the purchase and delivery of eight (8) new 2023 law enforcement vehicles for the Fulton County Police Department. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with O.C.G.A. § 36-10-1, all contracts entered into by the county governing authority with other persons on behalf of the county shall be in writing and entered on its minutes.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of lowest bidder to purchase eight (8) new 2023 law enforcement vehicles for the Fulton County Police Department.
Scope of Work: To purchase and delivery eight (8) new 2023 law enforcement vehicles for the Fulton County Police Department.
2023 Law Enforcement Vehicles Breakdown and Cost:
|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
1 |
Ford Interceptor 3.3L (Patrol) |
$43,500.00 |
0 |
8 |
8 |
$348,000.00 |
2 |
Total |
0 |
8 |
8 |
$348,000.00 |
These vehicles will replace older models that have exceeded their useful operational life in accordance with County Policy 400-6. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage, and mechanical condition of the vehicles.
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees and equipment during daily operation and maintenance of various Departments within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The vehicle dealer will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of eight (8) new 2023 law enforcement vehicles for the Fulton County Police Department.
Project Implications: The replacement of these identified vehicles has exceeded their usefulness based on policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It is imperative that the County have reliable vehicles and equipment available to respond to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacements of these vehicles are not approved, this will strain the County ability to meet and accomplish the daily operation of the Departments.
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $348,000.00
Prime Vendor: Brannen Motor Company
Prime Status: Non-Minority
Location: Unadilla, GA
County: Dooly County
Prime Value: $348,000.00 or 100.00%
Total Contract Value: $348,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
Original Approved Amount: |
$0.00 |
Previous Adjustments: |
$0.00 |
This Request: |
$348,000.00 |
TOTAL: |
$348,000.00 |
Grant Information Summary
Amount Requested: |
|
☐ |
Cash |
Match Required: |
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☐ |
In-Kind |
Start Date: |
|
☐ |
Approval to Award |
End Date: |
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☐ |
Apply & Accept |
Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
500-320-3200-1410: Capital, Police, Equipment- $ 181,782.97
Funding Line 2:
504-320-3200-1410: South Fulton Capital Improvements, Police, Equipment- $79,217.03
Funding Line 3:
500-520-3200-G037: Capital, Police, Bomb Dogs- $87,000.00
Key Contract Terms |
Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
Report Period Start: |
Report Period End: |
N/A |
N/A |